Accounting Clerk-Accounts Payable

Overview

This role supports the organization’s accounts payable operations by ensuring invoices, payments, vendor records, and payable transactions are completed under established procedures and in accordance with company policies. Work is performed with guidance from senior staff and focuses on accurate processing, strong vendor record maintenance, and timely execution of payment activities.

Responsibilities

• Support entry-level accounts payable activities, including indexing, reviewing, and routing vendor invoices; assisting with electronic payments and check runs; maintaining records; and completing related administrative tasks per department procedures.
• Assist in reviewing and processing invoices and payables vouchers by ensuring accurate coding, proper authorization, identifying potential tax assessment opportunities, invoice accuracy, and sufficient documentation.
• Work with senior staff to learn to recognize and identify deviations from acceptable basic accounting practices and assist with appropriate corrective action.
• Assist with writing Standard Operating Procedures for the payables process.
• Sort and process mail, manage correspondence, and perform other administrative duties.
• Review daily electronic funds transfers and check payments for accuracy and efficiency, ensuring the correct vendor is paid the correct amount.
• Understand the complete payables cycle (reviewing, processing, mailing, and filing) and be able to step in to assist with any portion.
• Assist with maintaining vendor W-9 information.
• Ensure compliance with privacy guidelines by following established policies and procedures.
• Maintain reliable and predictable attendance as required by the position.
• Perform other duties as assigned.

Required Qualifications

• High School diploma or equivalent (GED).
• Two years of office, administrative, accounts payable, accounts receivable, bookkeeping, billing, or related experience.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
• Strong attention to detail with the ability to accurately enter and review data.
• Effective written and verbal communication skills.

Preferred Qualifications

• Previous accounts payable, bookkeeping, or accounting support experience.
• Basic knowledge of accounting principles and financial recordkeeping.
• Experience working with accounting, ERP, or financial management systems.
• Associate degree in Accounting, Business, Finance, or a related field.

Work Environment

• Noise level is moderate.
• Work is primarily performed in a professional office environment and/or remote work setting, depending on business needs.
• May be required to work in excess of 40 hours per week and other than normal business hours (e.g., holidays, evenings, weekends) as business demands.

Physical Demands

• May occasionally be required to reach with hands and arms, stoop, kneel, or crouch.
• May be required to remain seated for extended periods.
• May occasionally lift or move items such as materials, equipment, or supplies.
• Heavy keyboard/mouse usage with repetitive movements.

Mental Demands

• Attention to detail to ensure accuracy, completeness, and quality of work.
• Critical thinking and analytical reasoning to evaluate information and support effective decision-making.
• Sound judgment when applying established guidelines, procedures, and available information.
• Ability to manage multiple priorities, deadlines, and competing work demands.
• Concentration and focus needed to perform detailed tasks with a high degree of accuracy.
• Retention and recall of job-related information, policies, procedures, and requirements.
• Effective verbal and written communication skills to exchange information clearly and professionally.
• Interpersonal skills to collaborate and interact appropriately with colleagues, customers, vendors, and other stakeholders.
• Adaptability and flexibility in response to changing priorities, work assignments, and business needs.