Accounting Manager

Overview

This full-time, exempt Accounting Manager role is remote. Reporting to the Director of Finance, the position owns the day-to-day management and execution of the organization’s accounting operations. The role ensures accuracy and integrity across financial records, including general ledger activity, reconciliations, accounts payable, cash receipts, accounts receivable, trust accounting, payroll-related accounting, and month-end and year-end close activities.

The Accounting Manager serves as the operational leader for the accounting function—establishing and maintaining consistent workflows, supervising designated accounting staff, maintaining supporting documentation and internal controls, and preparing financial statements and supporting information for review and analysis.

Responsibilities

Accounting Operations & General Ledger

• Own and manage the day-to-day execution of accounting operations.
• Maintain the general ledger and ensure transactions are accurately, consistently, and timely recorded.
• Prepare and post routine and approved adjusting journal entries.
• Manage the monthly accounting close process and ensure required activities are completed by established deadlines.
• Prepare and/or review balance sheet reconciliations and supporting schedules.
• Review general ledger activity and account balances for accuracy, completeness, and unusual or inconsistent activity.
• Research and resolve accounting discrepancies and reconciling items.
• Maintain appropriate documentation supporting accounting transactions, account balances, and reconciliations.
• Escalate significant or unusual accounting matters requiring additional judgment to the Director of Finance.

Accounts Receivable & Cash Receipts

• Maintain accurate accounts receivable records following the posting of client invoices.
• Manage the accounting and application of client payments, credits, write-offs, adjustments, and other accounts receivable activity.
• Research and resolve unapplied cash and accounting discrepancies in coordination with Billing personnel.
• Maintain appropriate accounting documentation supporting accounts receivable activity.
• Provide accurate accounts receivable balances and supporting financial information as needed.

Accounts Payable & Expense Administration

• Manage day-to-day accounts payable operations and established payment processes.
• Ensure invoices and employee reimbursements are properly documented, approved, coded, and processed.
• Review vendor account activity and resolve discrepancies.
• Maintain appropriate vendor records and supporting documentation.
• Monitor payment deadlines and established cash-disbursement controls.
• Review accounts payable work performed by accounting staff for accuracy, completeness, and compliance with established procedures.
• Maintain segregation of duties and controls over cash disbursements.

Cash & Bank Accounting

• Maintain accurate accounting records for operating cash accounts.
• Prepare or review bank and credit card reconciliations.
• Research and resolve outstanding or unidentified transactions.
• Maintain accurate records of cash receipts, deposits, transfers, and other banking activity.
• Monitor outstanding checks and other reconciling items and ensure timely resolution.
• Prepare cash balance and activity information for review and cash-flow analysis.
• Assist with operational banking administration as assigned.

Trust Accounting

• Manage or oversee recurring trust/IOLTA account reconciliations.
• Maintain complete and accurate trust accounting records and supporting documentation.
• Ensure trust transactions are properly recorded and processed in accordance with established procedures.
• Monitor trust balances and identify unusual, aged, or unreconciled items for review.
• Maintain appropriate accounting controls over client and third-party funds.
• Support compliance with applicable trust accounting requirements.
• Promptly escalate trust accounting discrepancies or potential compliance concerns.

Payroll Accounting

• Manage accounting activities associated with payroll processing.
• Review and reconcile payroll-related general ledger accounts.
• Ensure payroll activity is accurately recorded in the accounting system.
• Research payroll accounting discrepancies and coordinate corrections as necessary.
• Maintain payroll-related accounting schedules and supporting documentation.
• Provide payroll expense information and supporting data for financial reporting, budgeting, and analysis.

Month-End & Year-End Close Management

• Own and coordinate the monthly accounting close process and close calendar.
• Establish close deadlines and ensure required accounting activities are completed timely.
• Prepare and review account reconciliations, accruals, journal entries, and supporting schedules required for close.
• Review account balances and financial activity for accuracy, completeness, and unusual trends.
• Resolve accounting discrepancies before completion of the close.
• Prepare preliminary monthly financial statements and supporting schedules for Director of Finance review.
• Coordinate accounting activities associated with year-end close.
• Prepare year-end reconciliations and supporting schedules.
• Record approved year-end and tax adjustments and maintain appropriate supporting documentation.
• Identify opportunities to improve timeliness, accuracy, and efficiency of the close process.

Financial Reporting Preparation

• Prepare recurring financial statements, management reports, schedules, and supporting financial information for Director of Finance review.
• Ensure financial reports reconcile to the general ledger and underlying accounting records.
• Maintain recurring reporting schedules and supporting documentation.
• Prepare budget-to-actual reports and supporting account-level detail.
• Provide historical financial information and accounting data used for budgeting and forecasting.
• Research financial reporting discrepancies and ensure source data is complete and accurate.

Tax & Audit Support

• Prepare accounting schedules, reconciliations, and supporting workpapers required for tax preparation and external audits.
• Compile financial information requested by the Director of Finance, CPA, tax advisors, or auditors.
• Prepare year-end tax workpapers and supporting accounting schedules.
• Maintain documentation supporting tax payments and filings as directed.
• Research accounting questions or discrepancies identified during tax preparation or audit activities.
• Record approved audit and tax adjustments.

Internal Controls & Accounting Procedures

• Execute and monitor accounting controls, policies, and procedures established with the Director of Finance.
• Ensure accounting staff follow established processes, approval requirements, and segregation-of-duties controls.
• Document recurring accounting procedures and maintain current process documentation.
• Identify control weaknesses, accounting risks, inefficiencies, or process gaps and recommend improvements.
• Implement approved accounting process and control improvements.
• Periodically review accounting workflows to ensure controls remain appropriate as the organization grows.

Accounting Systems & Process Improvement

• Serve as the operational lead for accounting systems.
• Maintain accounting system data and oversee routine system administration.
• Identify opportunities to improve workflows, accuracy, efficiency, automation, and documentation.
• Participate in implementation, testing, and training for new or modified financial systems.
• Coordinate with the Billing function where billing-system activity interfaces with accounting records.
• Assist with finance-related technology and process improvement initiatives.

Staff Supervision & Development

• Provide day-to-day supervision and direction to designated accounting personnel, including accounts payable, accounts receivable/cash receipts, payroll accounting, and other accounting staff as assigned.
• Establish work priorities, responsibilities, and recurring accounting deadlines.
• Review staff work for accuracy, completeness, timeliness, and compliance with established procedures.
• Train, mentor, and develop accounting staff.
• Establish and maintain appropriate cross-training and backup coverage for critical functions.
• Maintain clear documentation of departmental processes and responsibilities.
• Identify staffing, training, workflow, and resource needs and communicate recommendations to the Director of Finance.

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• 5+ years of progressive accounting experience, preferably including supervisory or team-lead responsibilities.
• Strong knowledge of general ledger accounting, account reconciliations, month-end and year-end close, accounts payable, accounts receivable accounting, cash management, and financial statement preparation.
• Working knowledge of GAAP and internal accounting controls.
• Demonstrated ability to manage recurring deadlines and multiple priorities.
• Strong written and verbal communication skills.
• Strong analytical and problem-solving abilities.
• Ability to effectively supervise, train, and develop accounting staff.

Preferred Qualifications

• Law firm or professional services accounting experience.
• Experience with law firm billing and trust accounting.
• Experience with trust/IOLTA accounting.
• Experience with accounting and legal billing software such as QuickBooks, Clio, Elite, Aderant, or similar systems.

Compensation & Benefits

• Base salary: $120,000-$150,000. Final base salary will be determined during the interview process and will vary based on geographical location, prior experience, relevant expertise, current business needs, and market factors.
• Annual merit bonuses
• Fully remote work environment with annual in-person retreat
• 401(k), including firm profit-sharing matching
• Dental/Health/Vision/Rx insurance
• Paid time off and paid holidays

Location

• Remote

Equal Opportunity

The organization provides equal employment opportunities without consideration of race, color, religion, ethnicity, citizenship, political activity or affiliation, marital status, age, national origin, ancestry, disability, veteran status, sexual orientation, gender identity, gender expression, sex or gender, or any other basis protected by law. It also considers qualified applicants with criminal histories, consistent with applicable federal, state, and local law. Applicants with disabilities or special needs requiring accommodation are encouraged to request accommodation.