Accounting Manager

Overview

The organization is seeking a highly qualified Accounting Manager. Reporting to the Director of Finance, this hands-on role manages day-to-day accounting operations, maintains accurate financial records, oversees recurring accounting processes, supervises designated accounting staff, and supports financial reporting, month-end/year-end close, internal controls, and process improvement.

This position requires the ability to independently manage accounting processes and deadlines, resolve issues, develop staff, and improve accounting workflows and controls.

Responsibilities

Accounting Operations & General Ledger

• Manage day-to-day accounting operations and maintain the general ledger.
• Prepare routine and approved adjusting journal entries.
• Prepare or review balance sheet reconciliations and supporting schedules.
• Review account activity for accuracy, completeness, and unusual items; research and resolve discrepancies.
• Maintain supporting documentation and escalate significant or unusual matters to the Director of Finance.

Accounts Receivable & Cash Receipts

• Maintain accurate A/R records following client invoice posting.
• Manage application of client payments, credits, write-offs, adjustments, and other A/R activity.
• Research and resolve unapplied cash and discrepancies in coordination with Billing.
• Provide A/R balances and supporting financial information as needed.

Accounts Payable & Expense Administration

• Manage day-to-day A/P and established payment processes.
• Ensure invoices and employee reimbursements are properly documented, approved, coded, and processed.
• Review vendor activity, resolve discrepancies, maintain records, and monitor payment deadlines.
• Review A/P work for accuracy and compliance and maintain appropriate segregation-of-duties controls.

Cash & Banking

• Maintain operating cash records and prepare or review bank and credit card reconciliations.
• Research unidentified or outstanding transactions and maintain records of receipts, deposits, transfers, and other banking activity.
• Monitor outstanding checks and reconciling items and provide cash activity information for review and cash-flow analysis.
• Assist with operational banking administration as assigned.

Trust Accounting

• Manage or oversee recurring trust/IOLTA reconciliations and maintain accurate records.
• Ensure trust transactions are properly recorded and processed in accordance with firm procedures.
• Monitor trust balances and identify unusual, aged, or unreconciled items.
• Maintain controls over client and third-party funds, support compliance requirements, and promptly escalate discrepancies or potential concerns.

Payroll Accounting

• Manage accounting activities associated with payroll processing.
• Reconcile payroll-related general ledger accounts and ensure payroll is accurately recorded.
• Research discrepancies and maintain payroll schedules and supporting documentation.
• Provide payroll expense information for reporting, budgeting, and analysis.

Month-End & Year-End Close

• Own and coordinate the monthly close process and close calendar.
• Establish deadlines and ensure required activities are completed timely.
• Prepare and review reconciliations, accruals, journal entries, and supporting schedules.
• Review account balances and activity, resolve discrepancies, and prepare preliminary financial statements for review.
• Coordinate year-end close, including reconciliations, approved tax/year-end adjustments, and supporting documentation.
• Identify opportunities to improve the timeliness, accuracy, and efficiency of the close process.

Financial Reporting

• Prepare recurring financial statements, management reports, schedules, and supporting information for review by the Director of Finance.
• Ensure reports reconcile to the general ledger and underlying accounting records.
• Prepare budget-to-actual reports and account-level detail.
• Provide historical financial information for budgeting and forecasting and research reporting discrepancies.

Tax & Audit Support

• Prepare reconciliations, schedules, workpapers, and financial information for tax preparation and external audits.
• Compile information requested by the Director of Finance, CPA, tax advisors, or auditors.
• Maintain documentation supporting tax payments and filings and record approved audit and tax adjustments.
• Research accounting questions or discrepancies arising during tax and audit activities.

Internal Controls & Accounting Procedures

• Execute and monitor accounting controls, policies, and procedures established with the Director of Finance.
• Ensure accounting staff follow established processes, approval requirements, and segregation-of-duties controls.

Requirements

• Experience managing day-to-day accounting operations and overseeing recurring accounting processes.
• Demonstrated ability to independently manage accounting processes and deadlines.
• Strong reconciliation, issue resolution, and documentation skills.
• Experience supporting financial reporting, close activities, and internal controls.

Preferred Qualifications

• Experience with trust/IOLTA reconciliations and compliance-oriented accounting controls.
• Experience coordinating tax preparation and external audit support.
• Experience supervising and developing accounting staff.

Compensation & Benefits

• Not specified in the provided job description.

Location

• Not specified in the provided job description.