Accounting Manager

Overview

A national leader in building science and energy efficiency is seeking an Accounting Manager to partner with the VP of Finance in overseeing financial operations related to accounting, accounts payable, and accounts receivable. This role ensures adherence to GAAP principles, completes monthly close reporting packages, and prepares the organization’s books for the annual audit.

Responsibilities

Financial Operations (Approx. 50%)

• Supervise the Payables & Compliance Specialist to maintain the general ledger and manage accounts payable and payroll.
• Ensure accurate representation of financial information in QuickBooks Online.
• Complete month-end close processes by required deadlines.
• Maintain integrity of balance sheet accounts.
• Perform monthly bank reconciliations and report on cash positions.
• Accurately post and match banking transactions including deposits and internal transfers.
• Enforce company policies and control processes to ensure GAAP compliance.
• Prepare financial records, schedules, and reports for internal and external audits.
• Manage the annual financial audit, coordinating with external auditors.
• Utilize QuickBooks Online, Excel, and other accounting software to manage workflows.
• Identify and recommend process improvements and automation opportunities.

Accounts Receivable (Approx. 25%)

• Prepare and issue accurate and timely customer invoices in collaboration with colleagues.
• Track invoice status and resolve delays or discrepancies.
• Monitor outstanding balances and manage collections as needed.

Financial Reporting (Approx. 15%)

• Prepare and distribute monthly financial reports.
• Conduct variance analysis and provide narrative summaries.
• Use Excel and other tools to streamline reporting processes.

Stakeholder Management & Other Duties (Approx. 10%)

• Build relationships across the organization to support client-related needs.
• Respond promptly to information requests from external parties and the board.
• Cross-train to provide backup support during absences and peak periods.
• Perform additional duties as assigned.

Requirements

Required

• 4 to 6 years of experience in an accounting department.
• Bachelor’s degree in finance, business, or related field (or equivalent experience).
• Strong attention to detail and organizational skills.
• Self-motivated and solution-oriented with the ability to improve operations.
• Proven ability to quickly learn new technology and adapt to software updates.
• Excellent verbal and written communication skills.
• Mastery of Microsoft Excel and QuickBooks Online.
• Ability to maintain strict confidentiality.

Desired

• Master’s degree in business or finance.
• Experience with multi-state payroll platforms.
• Comfortable working in an open and transparent environment.
• People management experience.

Physical Requirements

• Frequent computer use requiring extended sitting and visual focus.
• Occasional lifting of boxes during office visits for audits.

Work Environment

• Primarily remote work with some on-site work in an open office environment.

Travel

• Approximately 5% travel, typically to the organization’s headquarters for team off-sites.

Compensation & Benefits

• Salary range: $90,000 - $105,000 per year, commensurate with education, qualifications, and experience.
• Benefits include health insurance, 401(k) savings plan, life insurance, long-term disability insurance, flexible spending accounts, paid holidays, unlimited sick leave, paid parental leave, and a paid benefit time program.

Location

• Remote position with occasional travel to headquarters in Ithaca, NY.