Overview
An organization is seeking an experienced Accounting Operations Analyst, Accounts Payable to support procure-to-pay operations, manage vendor data and onboarding, maintain accurate accounting records, and contribute to process improvements across the procure-to-pay function. This role involves overseeing vendor lifecycle management, strengthening accounting processes and documentation, coordinating cross-functional communication, and ensuring timely and accurate completion of accounting-related tasks.
Responsibilities
- Oversee vendor master data records within the procure-to-pay and ERP system, including responding to vendor inquiries, following up on missing information, determining 1099/1042 eligibility, and resolving onboarding issues
- Perform OFAC and TIN matching processes
- Review critical vendor fields for missing, incomplete, or incorrect data (including 1099 eligibility fields, tax IDs, and duplicate vendor indicators)
- Manage vendor offboarding in procure-to-pay and ERP systems
- Provide reporting on vendor data as needed
- Review and code invoices in the accounts payable invoice inbox accurately and promptly
- Assist with purchase request reviews and follow-ups
- Create and maintain process documentation, including internal accounting and organization-facing documents
- Respond promptly to accounting-related questions via Slack
- Manage virtual card transaction queue, ensuring timely submission with required documentation and secure filing of credit card receipts
- Manage and distribute incoming mail from the organization's remote mailbox, leveraging automated mail processes for efficiency
- Organize and assign tickets from the accounting Zendesk instance to appropriate individuals
- Provide assistance on various procure-to-pay related projects
- Perform month-end reconciliation processes and automations
Requirements
- Foundational experience in accounting, procurement, or accounts payable, supported by relevant education or hands-on work
- Strong organizational and time management skills, able to manage multiple projects and prioritize effectively
- Proactive, resourceful, and able to take ownership of tasks, including using AI tools and other resources to find solutions
- Strong communication skills with the ability to collaborate effectively across teams and stakeholders
- Detail-oriented with the ability to focus on specifics while understanding the bigger picture
- Experience using AI tools regularly to improve workflow quality, efficiency, and outcomes, with a responsible and high-standard approach
Preferred Qualifications
- Eagerness to take on diverse projects within a fast-growing and nimble team environment
- Ability to contribute to clear, concise documentation aligned with organizational standards
Compensation & Benefits
Details about compensation and benefits were not provided.
Location
- This position is open to candidates located in North America.
Additional Information
- The organization values diverse perspectives and experiences and encourages applicants even if their skills and experiences do not exactly match the job description.
- Education is not a strict requirement; however, the most recent educational experience will be requested as part of the background check process if an offer is made.
- The organization is an equal opportunity employer and does not discriminate based on identity or criminal history, consistent with applicable laws.
- Reasonable accommodations are available for applicants with disabilities during the application and interview process.
- The anticipated application window is 30 days from the job posting date, subject to change based on applicant volume or position fill status.
- Although the company operates fully remotely, there are restrictions on where employees can be permanently located within certain countries.
Applicants are encouraged to apply promptly and will receive updates on their application status within seven days throughout the process.