Accounting Specialist

Overview

This role is for a self-motivated, detail-oriented Accounting Specialist comfortable with both tactical and strategic responsibilities. The position emphasizes hands-on accounting, particularly accounts payable and core accounting operations, and requires experience using QuickBooks Online.

This is initially a part-time position of approximately 20 hours per week, with potential to expand hours and responsibilities as the organization grows. The work is fully remote, and the role involves working independently while communicating with a distributed team.

Responsibilities

Responsibilities may include, depending on experience and skill level:

• Process and manage accounts payable (AP), including invoice entry, coding, and payment coordination
• Support accounts receivable (AR) processes and customer invoicing
• Prepare and post journal entries
• Perform bank and credit card reconciliations
• Maintain accurate, up-to-date general ledger records
• Assist with monthly and year-end closing activities
• Support preparation of financial statements and management reports
• Assist with budgeting and forecasting, where applicable
• Maintain organized financial records and supporting documentation
• Work across multiple client accounts to ensure accuracy and timely completion of assigned tasks
• Collaborate directly with co-founders to improve accounting workflows and processes
• Depending on seniority: review accounting work, identify discrepancies, and provide oversight or guidance to junior team members

Requirements

• Practical experience in accounting, bookkeeping, accounts payable, or financial operations
• Strong, hands-on experience with QuickBooks Online (mandatory), plus experience using Bill.com and proficiency in Microsoft Excel
• Understanding of basic accounting principles and financial processes
• Experience with AP processing, reconciliations, journal entries, and general ledger maintenance
• Ability to manage tasks independently and meet deadlines
• Strong attention to detail and organizational skills
• Comfort with remote work and communicating with a distributed team
• Good written and verbal communication skills
• Ability to work with multiple clients and manage competing priorities

Preferred Qualifications

• Experience working with outsourced accounting firms or multiple client accounts
• Knowledge of GAAP and month-end close procedures
• Experience with Xero, NetSuite, Bill.com, or other accounting platforms
• Experience preparing financial statements, budgets, and forecasts
• CPA, ACCA, or equivalent accounting qualification (preferred, depending on experience level)
• Previous experience reviewing work or mentoring junior accounting staff

Compensation & Benefits

• Payments for services will be handled by the client; the employer is not involved in processing payroll.
• Salary will be paid directly to you.
• Vacation leaves and holidays: any recommendations or guidelines are at the client’s discretion; you are expected to align with the client’s business needs and any specific policies or preferences.

Location

• Fully remote
• Preference for availability during 8 AM – 5 PM EST

Work Schedule

• Part-time; approximately 20 hours per week
• Potential to expand to additional hours as the organization grows

Application Process

• Record responses to initial interview questions via a Loom video (questions and instructions are provided in the application).
• If shortlisted, responses may be shared with the client for review and next steps.
• Record in a quiet, well-lit, clutter-free space with a stable internet connection and treat the recording as a real interview.