Accounting Specialist 1

Overview

This position compiles, analyzes, and verifies refund documentation for accuracy, timeliness, and integrity. The role processes Fuel Tax, IFTA, and miscellaneous revenue refunds; reconciles data using spreadsheets; maintains records to meet deadlines; and ensures compliance with State policies. Research refund inquiries and provide professional verbal and written correspondence.

This position may offer the ability to work remotely within Arizona, based upon department business needs and continual meeting of expected performance measures. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Responsibilities

• Gather, review, and interpret daily refund requests for accuracy, timeliness, and compliance; make corrections and/or adjustments if needed.
• Verify the accuracy of refund codes and amounts.
• Process Fuel Tax, IFTA, and miscellaneous revenue refunds.
• Reconcile data using spreadsheets.
• Maintain records and files that substantiate transactions are completed in accordance with State statutes, rules, department policies, and procedures.
• Enter data into the system and tracking sheet.
• Research refund inquiries from taxpayers and agency personnel.
• Correspond professionally in writing and verbally with other agencies and taxpayers.
• Provide excellent customer service.

Requirements

• 12 Semester hours or one year governmental accounting experience, including experience with reconciliations and working with spreadsheets and deposits, or two years accounting experience.
• Knowledge of the MAX systems.

Knowledge, Skills, & Abilities (KSAs)

Knowledge of:

• Basic principles and practices of fiscal, fund, and governmental accounting.
• Standard regulatory frameworks, administrative codes, and the general structure of statutory financial compliance.
• Methods and procedures used in budget monitoring, expenditure tracking, and encumbrance processing.
• Mainframe and PC accounting systems.

Skills in:

• Effective, professional oral and written communication.
• Utilizing computer spreadsheets, databases, and other automated tools to complete work tasks effectively and accurately.
• Reconciling complex accounts.
• Research and problem-solving.
• Organizational skills and prioritizing work activities to meet deadlines.
• Interacting effectively with internal and external stakeholders.

Ability to:

• Communicate clearly and professionally, both verbally and in writing.
• Synthesize complex work tasks or situations and present recommendations for a course of action.
• Demonstrate mathematics and accounting proficiency.
• Perform complex financial/process analysis and interpretation.
• Understand and use computers and accounting software for complex financial tasks.

Pre-Employment Requirements

• Valid Driver's License: This position requires driving or the use of a vehicle as an essential function of the job, and requires a current, valid class-appropriate driver’s license, completion of required training, and successful passage of all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Compensation & Benefits

Salary: $40,863.16 - $50,863.16
Anticipated hourly: $22.0496
Grade: 16

Benefits include:

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave (up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child) (pilot program)
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Remote work is a management option and not an employee entitlement or right; an agency may terminate a remote work agreement at its discretion.

Retirement:

• Mandatory participation in the Arizona Retirement System (ASRS) is required.

Location

2150 - REVENUE AND TAX ADMINISTRATION
800 W. Washington Street
Phoenix, AZ 85007

Additional Information

• Closing Date: Not specified.
• Equal Opportunity/Reasonable Accommodation Employer: Persons with a disability may request a reasonable accommodation.