Accounting Specialist

Overview

This is a full-time remote Accounting Specialist role supporting day-to-day financial operations, including accounts payable, accounts receivable, payment processing, expense management, and general ledger activities. The position helps maintain accurate financial records, ensure timely payments and collections, reconcile transactions, and support month-end closing procedures.

Success in this role is measured by transaction accuracy, reconciliation quality, adherence to deadlines, compliance with internal controls, and effective communication with internal and external stakeholders.

Responsibilities

Accounts Payable (AP)

• Review, verify, code, and process vendor invoices, ensuring appropriate documentation and approvals are obtained.
• Coordinate payment schedules and prepare payment batches for authorized disbursement.
• Manage creator and contractor payments through designated payment platforms, including Lumanu and PayPal, where applicable.
• Investigate failed, duplicate, delayed, or disputed payments and coordinate resolutions with relevant stakeholders.
• Review employee expense reports, verify receipts, and ensure expenses comply with company policies.
• Maintain accurate vendor records and reconcile supplier statements.
• Monitor outstanding liabilities and ensure payments are processed within established deadlines.

Accounts Receivable (AR)

• Review and validate sales orders, confirming customer information, pricing, billing terms, and supporting documentation.
• Support customer billing processes and ensure revenue-related transactions are recorded accurately.
• Monitor outstanding customer balances and assist with collections and payment follow-ups.
• Record incoming payments and investigate unapplied cash, short payments, and billing discrepancies.
• Collaborate with sales and customer success teams to resolve order discrepancies before transactions are finalized.
• Maintain accurate accounts receivable records and assist with aging reports and cash-flow monitoring.

General Ledger and Reconciliation

• Prepare and record journal entries, accruals, adjustments, and reclassifications in the general ledger.
• Reconcile bank accounts, payment platforms, and relevant balance sheet accounts.
• Ensure transactions are accurately classified and recorded in the appropriate accounting periods.
• Investigate discrepancies between accounting records, billing systems, and payment platforms.
• Assist with revenue reconciliation and ensure financial activity aligns with sales orders and billing records.
• Support month-end and year-end closing activities, including reconciliations, schedules, and supporting documentation.

Employee Expenses and Payroll Support

• Review employee expense submissions for accuracy, completeness, and policy compliance.
• Coordinate approved reimbursements and follow up on missing receipts or unsupported expenses.
• Maintain organized expense records and investigate discrepancies.
• Support payroll-related accounting entries and provide relevant financial information to appropriate internal teams.
• Work with designated systems, including Airbase and Paylocity, where applicable.

Financial Reporting and Internal Controls

• Prepare routine accounting schedules, transaction summaries, and reconciliation reports.
• Maintain organized financial documentation for internal reviews and external audits.
• Follow established accounting policies, approval procedures, and internal control requirements.
• Identify unusual transactions, duplicate entries, and potential reporting errors.
• Recommend improvements to accounting workflows, payment processing, and reconciliation procedures.
• Protect confidential financial information and ensure records remain accurate and accessible to authorized personnel.

Requirements

• At least 3 years of relevant experience in accounting, accounts payable, accounts receivable, or payment operations.
• Practical knowledge of accounting principles, general ledger procedures, journal entries, and account reconciliations.
• Experience processing invoices, managing payment workflows, and resolving financial discrepancies.
• Proficiency in Microsoft Excel or Google Sheets, including spreadsheet analysis and financial recordkeeping.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage competing priorities, meet deadlines, and work independently in a remote environment.
• A strong understanding of confidentiality, financial accuracy, and internal controls.

Preferred Qualifications

• A bachelor’s degree in Accounting, Finance, Business Administration, or a related discipline.
• Experience with payment platforms such as PayPal or Lumanu.
• Familiarity with expense management and payroll systems such as Airbase and Paylocity.
• Experience with ERP systems, accounting software, and automated financial workflows.
• Knowledge of revenue recognition, accrual accounting, and month-end closing procedures.
• Progress toward a CPA, ACCA, or another relevant professional accounting qualification.
• Experience in a technology-driven, digital services, or creator-economy business environment.

Compensation & Benefits

• Health insurance: Medical, dental, and vision coverage.
• Remote work: Work-from-home flexibility, with support for internet and home-office setup.
• 401(k) retirement plan.
• Flexible paid time off (PTO).
• Paid parental leave: Four months of paid leave for new parents.
• Professional development: Training, coaching, career advancement opportunities, and an annual education stipend.
• Year-end break: The organization typically closes between Christmas and New Year’s, subject to team requirements.

Location

• Remote position.
• Consistent availability during Pacific Time business hours may be required to support coordination with US-based colleagues.

Equal Employment Opportunity

• Employment decisions should be based on relevant qualifications, experience, demonstrated skills, and business needs, in accordance with applicable employment laws.

Application Note

• Candidates should submit an up-to-date résumé outlining their accounting experience, proficiency with financial systems, and practical experience managing both accounts payable and accounts receivable.