Accounting Specialist - AP/AR

Overview

This role is responsible for processing invoices, utility bills, check requisitions, and non-exempt expense reports. The position also clears AP/AR subledger entries and supports accounts payable and accounts receivable administrative functions.

Responsibilities

• Verify that supporting documentation is electronically scanned into the invoice processing module (ERP/third-party systems).
• Assign general ledger account coding to vendor invoices.
• Obtain invoice approvals through ERP/third-party workflow when purchase orders are not established.
• Review and match invoices with purchase orders, ensuring accuracy of information (including vendor, bill-to amounts, quantity, and account coding).
• Audit invoices and expense reports for compliance with company policy.
• Troubleshoot discrepancies and work with vendors and internal customers to resolve issues.
• Ensure consistent application and compliance with required accounting policies and controls.
• Research vendor inquiries for past due invoices.
• Match and distribute checks processed outside the third-party system.
• Answer and respond to routine emails regarding vendor and internal customer inquiries.
• Assist with retrieving information for internal and external audits.
• Clear weekly and monthly entries coded to the accounts payable intercompany.
• Analyze, research, and reconcile vendor statements to payable data to ensure accuracy across internal accounts payable and vendor accounts receivable applications.
• Perform accounts receivable administrative and clerical tasks, including:
  • Data entry
  • Preparing invoices
  • Sending bill reminders
  • Filing paperwork
• Generate accounts receivable reports and statements for internal use.
• Process and record receipt transactions for goods sold or services rendered.
• Assign general ledger account coding to customer invoices.
• Answer and respond to routine emails regarding customer and internal business partner inquiries.
• Collect payments from customers and accurately record them in the ERP system.
• Maintain financial databases, computer software systems, and manual filing systems.
• Perform other duties as assigned by management.

Requirements

• Associate or Bachelor of Business, Accounting, Finance, or related field preferred.
• Three or more (3+) years of accounts payable experience (including ERP).
• PC proficient and able to thrive in a fast-paced setting.
• Hands-on experience with enterprise-wide accounting ERP systems.
• Proficient in Microsoft Office; Intermediate to advanced Microsoft Excel required.
• Excellent customer service skills.
• Positive attitude and strong interpersonal skills.
• Excellent oral and written communication skills.
• Ability to work independently and in a team environment.
• Strong organizational skills with attention to detail.

Preferred Qualifications

• Experience with Microsoft Dynamics (Navision) or other large automated accounting systems.

Compensation & Benefits

• Not specified.

Location

• Office environment or remotely performing accounting/office functions (as required by the role).

Working Environment Conditions/Requirements

• Must maintain a valid driver’s license and dependable transportation.