Overview
A diversified national real estate organization is seeking an Accounting Specialist to process accounts payable transactions for its Business Units and Corporate office located in Brentwood. This role involves ensuring timely payment of invoices, check requests, expense reports, and other non-payroll obligations. The Accounting Specialist will also assist Senior Accountants with daily cash management, bank reconciliations, monthly closings, journal entry preparation, and financial statement support as needed, while ensuring compliance with internal policies and controls.
Location
- Auburndale, Florida (Remote)
Responsibilities
- Process invoices for assigned vendors, ensuring liabilities are recorded and paid within established timelines
- Prioritize and manage workflow based on materiality and aging of invoices
- Serve as first-level support for client questions and problem resolution; escalate issues as appropriate
- Provide first-level support for vendor inquiries regarding payment and accounts payable policies
- Enforce accounts payable policies related to signature authority and transaction types
- Review statements from top vendors to verify invoice receipt and processing
- Collaborate with key departments to ensure timely receipt and approval of invoices
- Process and file annual 1099 forms
- Initiate wire transfers, book transfers, and ACH transfers
- Review daily cash transactions and perform Positive Pay reviews
- Perform bank reconciliations
- Assist with monthly closings, including journal entries as needed
- Support ChromeRiver expense management system by creating new user profiles, assisting with expense report entry, and training new users
- Provide accounting support including data input, filing, departmental organization, ordering supplies, and monitoring file preparation
- Maintain and update due diligence cost schedules
- Perform special projects as assigned
Qualifications
- Associate's degree in accounting or equivalent experience
- 2 to 4 years of relevant accounts payable experience in a dynamic business environment
- Prior experience using Yardi preferred
- In-depth knowledge of accounts payable policies and procedures
- Strong data entry skills with high accuracy
- Proven ability to analyze complex accounts payable transactions
- Excellent verbal and written communication skills
- Ability to communicate effectively across all organizational levels
- Proficient with PC functions including Excel, Word, and financial ERP systems
- Ability to generate standard and ad hoc reports using financial systems and analytical tools
Critical Competencies
- Understanding of cash and accrual basis accounting
- Experience with Yardi and Microsoft Office applications, especially Excel
- Strong interpersonal skills to communicate effectively with external customers and internal departments
Critical Behaviors
- Collaborative team player
- Provides timely, accurate, and courteous service to internal and external customers
- Demonstrates strong work ethic and ability to complete tasks on time
Compensation & Benefits
- Competitive benefits package for full-time, regular employees including medical, dental, vision, life, and disability insurance
- Critical illness and accident insurance
- Participation in pre-tax flexible benefits plans for healthcare and dependent care reimbursement
- Employee assistance program
- Paid time off
- 401(k) plan with company match
The organization looks forward to welcoming qualified candidates to join their team.