Accounting Specialist

Overview

The Accounting Specialist is responsible for invoicing and accounts receivable (AR) activity associated with Career Services (CS). This role clears AR subledger entries, ensuring accurate and timely processing, correct account coding, and compliance with internal policies and procedures. The Accounting Specialist also supports customer/funder inquiries, audits, and maintains accurate billing and receivable records.

Responsibilities

• Ensure all supporting documentation is properly scanned and attached within the ERP or a third-party invoice processing system.
• Assign appropriate general ledger account coding to customer invoices and check requisitions.
• Obtain necessary approvals for invoices via workflow within the ERP system.
• Review and match invoices with supporting documentation; verify customer details, quantities, amounts, and account coding for accuracy.
• Resolve discrepancies by working with customers/funders and internal departments.
• Ensure adherence to accounting policies and internal controls.
• Research and respond to funder inquiries related to past due or outstanding balances.
• Respond to routine inquiries from internal departments and external funders via email and phone.
• Generate accounts receivable reports and statements as needed.
• Apply customer/funder payments and accurately record them into the ERP system.
• Assist with data collection and documentation for internal and external audits.
• Clear weekly and monthly entries coded to accounts receivable to intercompany accounts.
• Analyze and reconcile customer/funder statements to the company’s accounts receivable records to ensure accuracy.
• Maintain accurate and organized financial documentation, files, and system records.
• Perform other duties as assigned by management.

Requirements and Qualifications

• Associate or Bachelor of Business, Accounting, Finance, or related field preferred.
• Minimum three (3) years of accounting experience required.
• Proficient with Microsoft Office, especially intermediate to advanced Microsoft Excel.
• Experience with enterprise-wide accounting systems (ERP), preferably Microsoft Dynamics (Business Central) or similar.
• Excellent customer service and interpersonal skills.
• Strong written and verbal communication skills.
• Ability to analyze data and apply critical thinking and problem-solving skills.
• Highly organized with strong attention to detail and ability to manage multiple tasks.
• Ability to work independently and collaboratively in a team environment.
• Positive, solution-oriented attitude with commitment to accuracy and timeliness.

Working Environment

• Must maintain a valid driver’s license and dependable transportation.
• Ability to work in an office environment or remotely performing accounting/office functions.