Accounting Specialist | Philippines

Overview

This role involves managing the Accounts Payable function, corporate expense programs, and daily cash application activities. The Accounting Specialist ensures vendors are paid accurately and on time, employee expenses are processed according to company policy, corporate credit card transactions are reconciled, and customer payments are applied correctly. The position supports strong internal controls, cash management, and efficient month-end close processes.

Responsibilities

Accounts Payable

• Process vendor invoices accurately and timely in the accounting system.
• Review invoices for appropriate coding, approvals, and compliance with company policies.
• Assist with preparation of weekly payment runs, including ACH, wire transfers, and checks.
• Maintain vendor master records, including W-9s, payment terms, and banking information.
• Respond to vendor inquiries and resolve invoice and payment discrepancies.
• Reconcile vendor statements and investigate outstanding balances.
• Support annual 1099 reporting.
• Identify opportunities to improve AP workflows, controls, and automation.

Expense Management & Corporate Credit Cards

• Administer the employee expense reimbursement program.
• Review employee expense reports for policy compliance and required documentation.
• Manage the corporate credit card program, including issuing cards, maintaining user records, and enforcing policies.
• Reconcile corporate credit card statements ensuring transactions are properly coded and supported.
• Follow up on outstanding receipts, coding questions, and policy exceptions.
• Assist in developing and maintaining expense management policies and procedures.

Cash Applications & Cash Management

• Post daily customer payments accurately and timely.
• Apply ACH, wire, lockbox, credit card, and check payments to customer accounts.
• Research and resolve unapplied cash and payment discrepancies.
• Prepare daily cash reconciliation reports.
• Perform bank reconciliations and resolve reconciling items promptly.
• Support treasury activities by monitoring daily cash activity.
• Assist with cash reporting and other cash management responsibilities as assigned.

General Accounting

• Assist with monthly, quarterly, and annual financial close activities.
• Provide accounting documentation and audit support.
• Participate in process improvement initiatives to increase efficiency, accuracy, and internal controls.
• Perform other accounting and finance duties as assigned.

Requirements

Required

• Associate's or Bachelor's degree in Accounting, Finance, or equivalent experience.
• Three or more years of accounting experience in a US company with significant Accounts Payable responsibilities.
• Experience using ERP/accounting systems (experience with Sage Intacct preferred).
• Strong proficiency in Microsoft Excel.
• Excellent organizational skills and attention to detail.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Demonstrated commitment to confidentiality and accuracy.

Preferred

• Experience in healthcare staffing, healthcare, or professional services industries.
• Experience with expense management platforms and corporate card administration.
• Experience working in a multi-entity environment.
• Familiarity with accounting process automation and workflow tools.

Key Competencies

• Attention to Detail
• Accountability
• Customer Service
• Time Management
• Analytical Thinking
• Problem Solving
• Process Improvement
• Teamwork
• Integrity

Success Measures

• Vendor invoices processed accurately and within established service levels.
• Timely and accurate payment of vendor obligations.
• Employee expense reports processed in accordance with company policy.
• Corporate credit card accounts reconciled monthly with minimal outstanding items.
• Daily cash receipts posted within one business day.
• Bank reconciliations completed accurately and on schedule.
• Minimal unapplied cash and unresolved payment discrepancies.
• Timely completion of assigned month-end close responsibilities.
• Positive audit results and adherence to internal controls.
• Continuous improvement in accounting processes and operational efficiency.

Location

This position supports a fully remote work environment with established processes to support remote team members.