ACCOUNTING SPECIALIST

Overview

Accounting Specialist supporting maintenance and construction project accounting for the Division Accounting team.

• Location: Irvine, CA
• Reporting To: Division Controller
• Status: Non-Exempt, Full-Time
• Compensation: $30.00 - $35.00/Hourly (DOE)
• Schedule: Monday-Friday 8:00am-4:30pm

Responsibilities

Accounts Payable

• Manage the full accounts payable cycle, including invoice processing, coding, approvals, payment administration, and vendor record maintenance.
• Ensure vendor invoices, subcontractor pay applications, and supporting documentation are accurate, compliant, properly approved, and recorded in the appropriate accounting period.
• Reconcile vendor accounts, investigate discrepancies, and maintain accurate aging and payment information.
• Support division cash-flow management through timely payment processing, vendor communication, and reporting.
• Maintain supplier relationships and assist with vendor onboarding, compliance documentation, credit applications, and related administrative needs.

Job Cost and Construction Accounting

• Support project accounting by ensuring revenue and costs are accurately recorded and allocated to the appropriate job, phase, cost code, and cost type.
• Assist with job-cost analysis, work in process reporting, and other construction accounting schedules.
• Partner with project management and accounting leadership to research variances, unusual activity, and margin or cost concerns.
• Help maintain the completeness, accuracy, and integrity of project financial data in the accounting system.

General Accounting and Controller Support

• Perform account reconciliations, recurring journal entries, and other general accounting functions.
• Support month-end, quarter-end, and year-end close processes, including investigation and resolution of variances or unusual activity.
• Assist with financial statements, management reporting, analysis, audits, and special projects.
• Maintain organized accounting records, appropriate supporting documentation, and strong internal control practices.
• Identify and support process improvements that enhance efficiency, accuracy, consistency, and financial visibility.
• Provide backup support across accounting functions and escalate material issues to the Division Controller when appropriate.

Cross-Functional Partnership

• Partner with Project Managers, Superintendents, Operations, Purchasing, vendors, subcontractors, customers, and other stakeholders to resolve accounting and project-related issues.
• Communicate professionally and help project teams understand accounting processes, documentation requirements, billing procedures, and job-cost practices.
• Promote accountability, timely follow-up, and continuous improvement across division financial processes.

Requirements

• Three or more years of accounting experience, preferably in construction or another project-based industry.
• High School Diploma (or equivalent)
• Working knowledge of accounts payable, account reconciliations, and general accounting processes.
• Strong Excel skills, including formulas, filters, pivot tables, and large data sets.
• Strong analytical, organizational, problem-solving, written, and verbal communication skills.
• Ability to manage multiple deadlines, work independently, collaborate across teams, and maintain accuracy in a fast-paced environment.
• High level of integrity and discretion when handling financial and confidential information.

Preferred Qualifications

• Experience with job costs or construction accounting.
• Construction accounting experience, including WIP reporting, percentage-of-completion accounting, or project-based financial reporting.
• Familiarity with subcontractor compliance, lien waivers, and construction billing requirements.
• Experience with vendor compliance and AP processes.

Special Position Requirements

• Must have and maintain a valid driver’s license, vehicle insurance, and driving record in compliance with company policy.
• Primarily sedentary work with prolonged periods of sitting at a desk and working on a computer.
• May need to attend occasional required meetings in person.
• Set up for remote work-desk with a stable internet connection.

Compensation & Benefits

• Salary: $30.00 - $35.00/Hourly (DOE)

Equal Opportunity

The organization is an equal opportunity employer and supports diversity.