Accounts Payable / Account Manager

Overview

This role involves managing the financial aspects of client projects within a group setting, focusing on accurate financial reporting, budgeting, forecasting, and revenue management. The position requires collaboration with project managers and business stakeholders to ensure financial performance, contract compliance, and operational efficiency. Leadership and mentoring of junior finance team members are also key components.

Responsibilities

• Supervise monthly project accounting activities, including leading status meetings with project managers and managing updates across financial trackers.
• Review and reconcile new contracts, assess contract components such as milestones and intercompany elements, and ensure accurate project setup.
• Monitor project tracking and funds relative to budgets; report and present financials to project leads and stakeholders.
• Set up new clients in accounting systems, including mapping employees to billable rates and reviewing master service agreements for rebates and discounts.
• Review intercompany revenue and cost transactions and update shared financial trackers.
• Manage intercompany contract execution, cost allocations, and facilitate project scope changes with finance teams and project leads.
• Oversee business unit project revenues ensuring compliance with client contracts, including updates on new contract awards and recognition of out-of-period revenue.
• Act as primary finance contact for business unit projects, identifying and escalating potential issues to ensure proper accounting and revenue recognition per GAAP.
• Prepare monthly project revenue forecasts and compare them to budgets and plans.
• Manage hours and expenses for client projects, tracking against forecasts and assigned roles/rates, including mapping new roles and rates.
• Handle client invoicing according to contracts, reconcile issues, and follow up on past due invoices.
• Manage unbilled revenue aging and ensure adherence to client invoicing guidelines.
• Review and submit monthly client accruals and consolidate accruals with other entities as applicable.
• Review client business development opportunities and ensure accuracy across internal schedules and financial trackers.
• Monitor project costs against contracted amounts and other shared direct costs.
• Oversee setup and tracking of new employees and subcontractor hours, expenses, and bill rates compared to forecasts and budgets.
• Manage subcontractor agreements and forecast future subcontractor costs with input from project leads.
• Review and reconcile monthly general ledger account reconciliations for accuracy and completeness; collaborate with SG&A teams as needed.
• Review coding of expense reports, invoices, and credit card bookings to ensure proper approval for billable projects.
• Identify, allocate, and review intercompany transactions.
• Assist with ad hoc projects including annual budget preparation and lead budgeting for specific P&L line items.
• Review and reconcile supporting documents for annual audits and prepare schedules.
• Manage audit deliverables requiring collaboration and input.
• Identify cost savings and process efficiencies proactively.
• Collaborate with FP&A teams to highlight and comment on key drivers for budget and forecast variances.
• Assist with preparation of revenue and expense inputs for reporting and analysis.
• Advise staff on best practices for client finances and non-routine financial transactions.
• Manage and mentor direct reports and junior staff, supporting career development.
• Participate in month-end close processes and oversee certain areas.

Qualifications

• Bachelor's degree (specific field not stated).

Location

Not specified.

Compensation & Benefits

Not specified.