Accounts Payable Analyst

Overview

This role performs activities required to ensure accurate and timely processing of AP invoices and makes informed decisions when discrepancies between purchase orders and vendor invoices occur.

Responsibilities

• Approve invoices and provide coding as required.
• Handle corporate/direct-billed vendor reclamations (including damage inside pallet), as well as vendor returns and claims.
• Field inbound phone calls from suppliers; respond to requests for information/approval related to OS&D/pricing/receiving discrepancies.
• Research supplier statements and handle payment-related vendor inquiries.
• Respond to vendor phone inquiries related to setup and documentation.
• Download BSCC claims reports (without vouchers), review for discrepancies, run scripts to generate vouchers, investigate exclusions, and manually create vouchers.
• Initiate standard check runs, print and mail checks, generate ACH payments, create and route check requests, and batch and mail expedited payments.
• Process payments for rush or off-cycle requests.
• Manage escheatment processes and jurisdictional filings.
• Handle second-level exceptions requiring escalation (by policy or outside of tolerance) for corporate-paid vendors.
• Process logistics revenue adjustments submitted by operating companies (OpCos).
• Process rebate payments.
• Reconcile logistics daily and month-end reports; research and resolve logistics out-of-balance issues.
• Resolve AP debit balances on the trial balance.
• Review and approve logistics claims.
• Review and approve OpCo OS&D (Over, Short, Damage) claims.
• Review and approve OpCo supplier agreement claims.
• Review and approve SMS claims.
• Handle supplier-to-customer agreement-related inquiries and disputes.
• Serve as a liaison with internal teams and global teams to meet service level and quality requirements.

Required Minimum Education

• High School Diploma or GED required
• Associate’s Degree or higher preferred

Required Minimum Experience

• 2–4 years of experience in Accounts Payable or Accounting (or related accounting experience such as General Ledger, Accounts Receivable, or Payroll)
• Experience processing invoices performing 3-Way Match

Abilities and Skills

• Basic working knowledge of commonly used Accounts Payable concepts, practices, and procedures
• Ability to review invoices for accuracy and identify discrepancies
• Proficiency with Microsoft Office and specialized accounting/finance software/ERP systems (i.e., Workday)
• Ability to prioritize tasks and work in a fast-paced environment
• Strong oral and written communication skills

Physical Demands

• Regularly required to sit, stand, walk, and use hands and fingers to operate a computer keyboard, mouse, and telephone (to talk and hear)
• Frequently required to sit and reach with hands and arms
• Occasionally required to lift and/or move up to 20 pounds
• Reasonable accommodations will be made to enable individuals with disabilities to perform essential functions

Work Environment

• Noise level is usually moderate
• Reasonable accommodations will be made to enable individuals with disabilities to perform essential functions

Note

This job description is intended to describe the general nature of the environment and level of work being performed and does not state or imply that it is the only set of tasks required. Additional duties may be assigned by a supervisor.