Accounts Payable and Accounts Receivable part-time permanent

Overview

This role is a permanent, part-time position within an internal accounting team, requiring 16–20 hours per week. It offers long-term stability with a flexible and predictable schedule. It is an excellent opportunity for a recent graduate with an Associate's or College degree seeking to build foundational accounting experience.

Responsibilities

Core Accounts Payable (A/P) & Accounts Receivable (A/R) Tasks

• Perform daily A/R and A/P transactions with high accuracy.
• Create and distribute weekly and monthly invoices to customers.
• Submit invoicing and collections reports to the bank.
• Reconcile subcontractor hours against received invoices and maintain complete vendor files with current W-9 forms.
• Prepare and distribute 1099 forms at year-end.

Month-End, Reconciliation & Compliance

• Complete month-end reporting, general accounting tasks, and bank/account reconciliations.
• Audit, approve, and upload employee credit card charges into BigTime at month-end.
• Reconcile company credit card statements and prepare monthly expense reports.
• Perform monthly sales tax reconciliations and update data within Avalara, including products and locations.
• Assist Marketing with monthly and quarterly Marketing Development Funds (MDF).
• Support preparation for the annual audit schedule.

Office Management & Administrative Support

• Process daily digital mail and create UPS/FedEx shipping labels.
• Manage company phone calls received via email and forward to appropriate contacts.
• Order office supplies such as water and coffee as needed.
• Serve as a digital liaison with building management.
• Provide support on ad hoc administrative projects as required.

Qualifications

• Associate’s degree in business, accounting, or a related field plus 2+ years of relevant work experience, OR 4+ years of hands-on bookkeeping/accounting experience.
• Strong proficiency in Excel and QuickBooks Online (QBO) is required.
• Experience with accounting software is essential; familiarity with BigTime, Avalara, and Slack is highly preferred.
• Excellent verbal and written communication skills.
• Extreme attention to detail and ability to handle confidential information with discretion.

Location

This is an internal accounting role; specific location details were not provided.

Compensation & Benefits

Details regarding compensation and benefits were not provided.