Accounts Payable (“AP”) Accountant

Overview

This AP Accountant role is responsible for the accurate and timely processing of vendor invoices from receipt through payment. The position ensures invoices are properly matched to supporting documentation, coded to the correct GL accounts and departments, and entered into the accounting system without errors or duplicate payments. The AP Accountant works closely with vendors to resolve discrepancies, maintains organized records for internal controls and audit requests, prepares monthly AP aging, and partners with the Senior GL Accountant to identify invoices received late that require accruals. This role requires strong attention to detail, sound judgment, and the ability to work independently within a close-knit finance team.

Responsibilities

AP Processing

• Receive and sort incoming vendor invoices, whether received physically or electronically.
• Validate invoice details against purchase orders, contracts, and confirmation of goods or services received.
• Enter invoice data into the accounting system (Bill.com and NetSuite), including line items, amounts, GL codes, and departments, including allocations.
• Perform complex allocations for multiple large vendors by splitting expenses across subsidiaries based on invoice descriptions, subsidiary usage, headcounts, and related factors.
• Verify entries prior to processing to prevent errors, miscoding, or duplicate payments.
• Oversee the finance email inbox: sort AP inquiries and route other requests to the appropriate departments.
• Communicate with vendors to research and resolve discrepancies or missing information.
• Prepare and process payments for approved invoices according to payment terms and approval workflows.
• Maintain accurate, well-organized records with supporting documentation for internal and external audits.
• Develop and maintain SOPs for all AP procedures, including steps required to calculate subsidiary allocations for invoices that cover multiple subsidiaries.

Accounting

• Partner with the Senior GL Accountant (who owns accrued expenses and vendor-facing teams such as Legal and Product) to obtain estimates for recurring accrual items.
• Assist with preparation of the monthly AP aging report, ensuring it ties to the trial balance and that open items are properly supported.
• Investigate and drive resolution of aged or unusual AP items in partnership with the GL Manager, Senior GL Accountant, and vendor owners.
• Maintain documentation standards for AP aging support that are audit-ready.

Process Improvements & Systems

• Identify opportunities to improve efficiency, accuracy, and consistency across owned close areas.
• Leverage ERP (NetSuite) and Bill.com functionality effectively; support system improvements as directed.
• Ensure AP data flows accurately into the general ledger from bill.com.

Requirements

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field.
• 1-3+ years of experience in accounts payable and/or general accounting.
• Experience matching invoices to purchase orders and receiving documentation (three-way match).
• Familiarity with GL coding and cost center/department allocation.
• Proficiency with accounting or ERP software (e.g., NetSuite or similar), Bill processing tool (Bill.com or similar), and Microsoft Excel.
• Strong attention to detail and accuracy when entering and verifying financial data.
• Effective written and verbal communication skills for resolving vendor discrepancies.
• Ability to manage multiple invoices and deadlines in a fast-paced environment.
• Organizational skills sufficient to maintain audit-ready documentation.
• Ability to communicate with vendors and internal stakeholders to determine accurate invoice information, bill credits, and department charges.

Preferred Qualifications

No preferred qualifications were specified.

Compensation & Benefits

• Base salary range: $65,000 - $80,000 annually.
• Compensation will take into account the internal compensation structure and may vary depending on candidate geographic region, job-related knowledge, skills, and experience.
• This position is eligible for a performance-based bonus as provided by the plan terms and governing documents.
• Seven company-paid holidays.
• Generous family leave; paid time off is front-loaded.
• Competitive 401(k) matching.
• Health, dental, and vision insurance for full-time employees.
• Bonus for taking 5 consecutive days.
• Employee referrals are bonused.
• Food and groceries budget and contributions toward health and wellness.

Location

Remote to hybrid work is available.