Accounts Payable Clerk I

Overview

The Accounts Payable Clerk is responsible for the timely and accurate processing of supplier invoices and employee reimbursements, supporting the organization’s financial health and operational efficiency. This role performs recurring accounts payable tasks with some variation from standard practices and helps drive broader team results through supplier relationship management, audit support, and process improvements. Work is performed under moderate supervision, with the ability to resolve routine issues and some non-routine issues through minor adjustments to processes and systems.

Responsibilities

• Process a high volume of supplier invoices, employee expense reports, and other payables in accordance with established procedures and internal controls.
• Review invoice data for completeness, accuracy, and appropriate approvals before entry into the ERP system.
• Prepare payments via check, ACH, or wire, ensuring timeliness and compliance with supplier terms.
• Reconcile supplier statements and resolve discrepancies through effective communication and problem-solving.
• Monitor accounts payable aging and apply credit memos or discounts as applicable to maintain healthy supplier relationships.
• Maintain organized documentation of financial transactions to support internal policies and audit requirements.
• Assist with monthly close activities, including accrual entries, reconciliations, and reporting.
• Respond to inquiries from internal teams and external suppliers, often requiring interpretation or explanation of payment processes.
• Support audit preparation by providing requested documentation and clarifying transaction details.
• Identify opportunities for process improvements and propose minor adjustments that enhance the effectiveness of daily work.
• Provide informal guidance to new or less experienced team members by sharing knowledge and demonstrating task execution.

Requirements

• High school diploma or equivalent required.
• Proven experience in accounts payable or a related accounting function.
• Working knowledge of accounting principles and operational practices related to payables.
• Strong attention to detail and accuracy in data entry and record keeping.
• Effective organizational and time management skills with the ability to prioritize work.
• Proficient in Microsoft Excel and other Microsoft Office applications.
• Associate’s or Bachelor’s degree in Accounting or Finance preferred.

Preferred Qualifications

• Experience using ERP systems such as NetSuite, SAP, Oracle, or equivalent.
• Familiarity with electronic payment systems and expense management platforms.
• Ability to follow detailed instructions for new assignments and adjust existing methods as needed.
• Clear communication skills with the ability to explain basic financial processes and resolve inquiries.

Compensation & Benefits

• Position is open to U.S. remote work.
• If residing in the following jurisdictions: Illinois, Colorado, California, District of Columbia, Hawaii, Maryland, Minnesota, Nevada, New York, or Jersey City, New Jersey, Cincinnati or Toledo, Ohio, Rhode Island, Washington, British Columbia, Canada, please email recruiting for compensation, comprehensive benefits, and the perks that set the organization apart.

Location

• U.S. remote work is available.
• Team members who reside within 20 miles of the Traverse City headquarters will follow a hybrid schedule, working from the office three days per week.