Accounts Payable Coordinator

Overview

The organization is seeking an Accounts Payable Specialist to own the day-to-day accounts payable (AP) process from start to finish. This role is responsible for ensuring accurate invoice processing, strong vendor relationships, and a smooth month-end close.

Responsibilities

• Process vendor invoices accurately and timely, ensuring correct coding and approvals
• Manage weekly payment runs via check, ACH, and wire transfers
• Reconcile vendor statements and resolve invoice or payment discrepancies
• Maintain and update vendor records, W-9s, and payment terms
• Perform month-end AP close tasks, including accruals, reconciliations, and reporting
• Assist with 1099 preparation and annual tax compliance
• Coordinate with internal teams to support PO matching and receiving processes
• Maintain General Ledger accuracy related to AP accounts
• Support year-end audits with clean, organized documentation
• Stay current on accounting policies, GAAP updates, and tax regulations affecting AP

Requirements

• Bachelor’s degree in Accounting, Finance, or related field
• 3–5 years of experience specifically in Accounts Payable, ideally within a product-based or wholesale company
• Strong understanding of GAAP and financial close processes
• Skilled in Excel
• Detail-oriented with strong organizational and time management skills
• Strong communicator who can collaborate cross-functionally and maintain effective vendor relationships

Preferred Qualifications

• Experience with Navision, Ramp, Databricks, or Sigma
• Experience working with large vendors
• Experience with EDI systems
• Experience handling Shopify orders

Compensation & Benefits

• Not specified

Location

• Work from home arrangement