Accounts Payable - LATAM

Overview

This role involves managing accounts payable and vendor relations within the wedding travel sector, focusing on maintaining accurate financial processes and supporting vendor partnerships.

Responsibilities

• Update standard operating procedures (SOPs) and maintain processing instructions.
• Set up new vendors and maintain vendor documentation.
• Audit HBSI invoices and process related cost of goods sold (COGS) supplier payments.
• Review and process supplier payments in the CRM that were missed by automated scripts.
• Process overhead payment requests.
• Manage accounts payable (AP) aging to ensure timely payments to vendors under agreed terms.
• Adjust credit card limits as needed.
• Manage and track supplier compensations and refunds, including room-related comps and refunds.
• Enter missing supplier refunds into the CRM based on supplier-issued invoices.
• Review accounting details within rooms before closing them.
• Monitor and respond to accounting-related support tickets and tasks.
• Update AP scorecards for meetings.
• Update accounting payments for failed automated CRM payments.
• Perform month-end AP reconciliations for each vendor to ensure no payments are missed.
• Maintain a timely monthly room locking schedule for previous travel months.
• File annual 1099 forms.
• Cross-train as backup for accounts receivable (AR) and staff positions during absences.

Requirements

• 3-5 years of full-cycle accounts payable experience (not entry-level).
• Associate's degree required; Bachelor's degree preferred.
• Experience in the travel or hospitality industry preferred, with knowledge of ALG, HBSI, supplier comps/refunds, and room locking.
• Advanced proficiency in Microsoft Excel, including spreadsheet creation and formatting.
• Familiarity with QuickBooks Online and customer relationship management (CRM) software.
• Understanding of basic bookkeeping and 1099 filing processes.
• Strong organizational skills, problem-solving ability, attention to detail, and professional communication skills for vendor and inter-departmental interactions.

Location

Not specified.