Overview
This role reports to the VP of Operational Accounting and is a full-time, exempt position based in the US with remote work options available in multiple states including AL, AZ, CA, CO, CT, DC, FL, GA, ID, IL, IN, MA, MD, MI, MO, NC, NH, NJ, NV, NY, OH, OR, PA, RI, TN, TX, UT, VA, WA, and WI.
The organization is a performance-driven digital marketing company specializing in consumer acquisition through data, technology, and proprietary media platforms. It operates in a high-volume, dynamic market environment.
Responsibilities
- Lead and develop a high-performing Accounts Payable (AP) team, including coaching and performance management to support scaling and operational excellence.
- Manage the full AP lifecycle: purchase orders, invoices, disbursements, and employee expense reimbursements.
- Ensure timely and accurate processing of high-volume transactions while maintaining strong internal controls and compliance with company policies.
- Review and approve invoices for proper coding, documentation, and adherence to Delegation of Authority requirements.
- Oversee vendor management processes such as onboarding, tax documentation validation (W-9s, tax IDs), and maintaining accurate vendor records.
- Lead payment operations across ACH, wire transfers, and other methods, ensuring security, accuracy, and compliance with cash control procedures.
- Collaborate with internal stakeholders to improve coding accuracy, streamline workflows, and enhance AP process efficiency.
- Serve as the primary escalation point for vendor inquiries, discrepancies, and disputed invoices, ensuring timely resolution.
- Act as system owner for the expense reimbursement platform (Emburse).
- Support and improve expense reporting processes, including employee training and policy enforcement.
- Ensure compliance with federal and state regulations related to vendor payments and IRS reporting requirements.
- Contribute to cash flow management by supporting forecasting activities related to vendor payments.
- Identify and implement process improvements, automation opportunities, and cost-saving initiatives within the AP function.
- Maintain strong cross-functional relationships with Finance, Operations, and other business teams to support organizational goals.
Requirements
Required Qualifications
- Minimum 5 years of progressive accounting experience with a strong focus on accounts payable.
- Deep understanding of AP processes, controls, and best practices in a high-volume environment.
- Strong attention to detail and commitment to accuracy.
- Excellent verbal and written communication skills.
- Advanced Excel skills and experience working with large datasets.
- Proficiency in Google Workspace and Microsoft Office Suite.
- Strong analytical, organizational, and time management skills.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- High level of integrity and ability to maintain confidentiality.
Preferred Qualifications
- Bachelor’s degree in Accounting, Finance, or a related field.
- Prior experience in people management or team leadership.
- Experience working in a private equity-backed organization.
- Familiarity with expense reimbursement platforms such as Emburse.
- Experience with NetSuite or similar ERP systems.
Compensation & Benefits
- The anticipated annual base salary range is $90,000 to $105,000.
- Actual compensation will be based on experience, education, and skill level.
Location
- This is a remote position available to candidates located in the following states: AL, AZ, CA, CO, CT, DC, FL, GA, ID, IL, IN, MA, MD, MI, MO, NC, NH, NJ, NV, NY, OH, OR, PA, RI, TN, TX, UT, VA, WA, and WI.