Overview
An Accounts Payable Manager position is available reporting to the Controller. This is a remote role, ideally for candidates located near Williamsburg, MI. The salary range is $70,000 to $80,000, with flexibility for candidates experienced with Syteline, automation tools, and local presence.
The organization operates two mission-driven businesses: a high-growth direct-to-consumer consumer packaged goods company providing safe, non-toxic cleaning products in refillable packaging, and an early-stage social commerce marketplace supporting mission-driven brands and affiliates. Both businesses are experiencing rapid growth and transformation.
Responsibilities
- Manage the full accounts payable (AP) cycle, including invoice intake and coding, approval workflows, three-way matching (PO/invoice/receipt), vendor maintenance, and weekly payment runs (ACH, wires, checks, credit cards).
- Ensure timely period close, proper cutoff and accruals, accurate AP-to-general ledger reconciliations, and compliance with vendor terms, cash flow objectives, and internal approval policies.
- Develop and maintain standard operating procedures and a strong internal control environment within AP, including segregation of duties, approval hierarchies, and documentation standards, ensuring compliance with GAAP and internal policies.
- Build and maintain strong relationships with key suppliers and vendors.
- Maintain vendor data integrity, including onboarding, vendor master file maintenance, W-9 collection, and accurate tax and banking information.
- Monitor AP aging, payment terms, and discount opportunities; proactively manage vendor relationships to support favorable terms, timely issue resolution, and supply continuity.
- Collaborate with cross-functional teams (Operations, Procurement, IT, HR) to align purchasing, receiving, and expense policies with AP processes and financial objectives.
- Support financial statement audits and external reviews by providing reports, reconciliations, documentation, and process explanations.
- Partner with Accounting and Financial Planning & Analysis (FP&A) teams to support monthly close activities, provide AP schedules, accrual support, and explain key variances affecting expenses and cash.
- Work closely with FP&A to prepare and maintain a weekly 13-week cash flow forecast, ensuring AP disbursements are accurately reflected and perform regular variance analysis to improve forecast accuracy.
- Assist the CFO in managing and optimizing company cash.
- Oversee the corporate card and expense management program, including system administration (currently Divvy, with potential transition to Finally), user setup, policy configuration, usage monitoring, and enforcement of compliance.
- Support cross-functional projects and initiatives, especially those involving systems implementations, process redesign, or finance transformation.
Leadership Competencies
- Detail-oriented and organized with strong attention to accuracy, documentation, and compliance.
- Entrepreneurial mindset: independent thinker, resilient, comfortable with risks and setbacks.
- Reliable and results-driven with a strong sense of urgency to meet deadlines.
- Operational efficiency focus, seeking process improvements and automation opportunities.
- Adaptable to change, new ideas, fast-paced environments, and shifting priorities.
- Effective communicator who proactively engages with staff and leadership.
- Relationship builder who mentors and develops team members with a servant-leadership approach.
- Leadership that ensures mission, ethical values, and core principles are upheld.
- Technical proficiency in financial, analytical, and accounting skills, able to balance strategic and tactical activities.
Education and Experience
- Bachelor’s degree in accounting or a related discipline.
- Minimum 5 years of progressive experience in Accounts Payable and/or accounting, including at least 2 years leading AP processes, projects, or teams.
- Proven experience in high-growth, fast-paced environments requiring adaptability, prioritization, and proactive problem-solving.
- Hands-on experience managing core AP activities such as invoice processing, three-way matching, vendor management, payment processing, and AP sub-ledger reconciliations.
- Experience with ERP platforms and integration with reporting software, procurement platforms, expense management solutions, and banking/payment systems; experience with Syteline is a plus.
- Ability to troubleshoot data flow issues between AP systems, ERP, and other tools; support system upgrades; collaborate with IT and cross-functional teams to optimize procure-to-pay workflows.
- Experience administering credit card and expense management tools (e.g., Divvy or similar) and supporting end users.
- Track record of contributing to process improvements and automation initiatives.
- Strong understanding of US GAAP as it applies to expenses, accruals, and procure-to-pay cycles, ensuring AP processes support accurate financial reporting.
- Comfortable working in ambiguous and changing environments; able to build structure, processes, and controls while maintaining a service-oriented mindset.
- Experience with AP automation is a plus.
Location
Remote, ideally near Williamsburg, MI.