Accounts Payable Manager

Overview

The Accounts Payable Manager is responsible for overseeing the full cycle of accounts payable operations, ensuring accuracy, timeliness, and compliance with organizational policies. This role provides leadership and coaching to the accounts payable team, manages daily workflows, drives process improvements to enhance efficiency and effectiveness, and serves as the primary point of contact for day-to-day issue resolution within the team. The manager ensures all month-end and year-end accounts payable activities are completed, investigates and resolves errors, and reviews aging reports to address outstanding invoices.

Responsibilities

• Provide supervision, guidance, and coaching to the accounts payable team to ensure high performance, professional growth, and alignment with departmental goals.
• Manage daily responsibilities and workload distribution across the accounts payable team, ensuring timely and accurate processing of invoices, payments, and reconciliations.
• Resolve day-to-day issues, questions, and escalations from the accounts payable team.
• Document, maintain, and enforce accounts payable policies and procedures to ensure compliance with internal controls, regulatory requirements, and audit standards.
• Continuously evaluate and enhance accounts payable workflows and systems to improve efficiency, accuracy, and scalability.
• Investigate any accounts payable errors promptly and implement corrective actions to prevent recurrence and maintain data integrity.
• Ensure all accounts payable processes are completed accurately and on time for month-end close; perform year-end reporting and support audit requirements as needed.
• Regularly review accounts payable aging reports to identify and resolve long-outstanding invoices, ensuring timely vendor payments and accurate financial reporting.
• Provide hands-on support and coverage across all areas of accounts payable operations as needed to ensure continuity and minimize disruptions.

Key Competencies

• Effective communication skills, ensuring clear and concise information exchange.
• Team building and leadership to encourage collaboration and goal achievement.
• Strong service focus to maintain high levels of customer satisfaction and commitment.
• Process management skills to improve workflow effectiveness and adaptability.

Requirements

• Bachelor’s Degree in Accounting.
• Minimum of 5 years of related accounting experience in a mid to large company, including at least 2 years in a management role.
• At least 5 years of experience working in a law firm environment.
• Proven experience managing a team of at least 3 direct reports.
• Ability to understand current accounts payable processes and identify opportunities for improvement.
• Proficiency in accounts payable systems and tools, with a focus on workflow optimization and automation.
• Demonstrated ability to lead and coach a high-performing accounts payable team.
• Strong knowledge of accounts payable policies, procedures, industry best practices, and internal controls.
• Excellent organizational and problem-solving skills with a continuous improvement mindset.
• Ability to provide coverage across all accounts payable functions.
• Capability to manage and prioritize multiple requests effectively in a complex environment.

Additional Information

This job description is not exhaustive and may be subject to change or modification at any time without prior notice.