Accounts Payable Officer

Overview

A full-time Accounts Payable Officer role with a focus on accurately processing and paying supplier bills for multiple operating entities across Australia, the US, the UK, and Canada. This is a hands-on position supporting an eCommerce business where timely and correct accounts payable helps keep inventory moving and supports supplier relationships.

Responsibilities

• Receive, check, and enter supplier bills into Xero for Australian, US, UK, and Canadian companies
• Match bills to purchase orders and goods received before they go for approval
• Code each bill to the correct company, account, market, and tax treatment (GST, VAT, and sales tax)
• Prepare weekly payment runs in AUD, USD, GBP, and CAD for approval
• Process deposits and balance payments for overseas manufacturing orders
• Review freight, customs, duty, courier, and warehouse invoices against shipments and agreed rates
• Reconcile supplier statements and resolve differences promptly
• Maintain an accurate accounts payable ageing report and follow up overdue or disputed bills
• Set up and maintain supplier records, including bank details, with fraud-conscious checks
• Support month-end close with accruals, prepayments, and intercompany charges
• Answer supplier questions and collaborate with operations and logistics teams to resolve issues
• Improve and help automate accounts payable processes, including invoice inbox workflows and AI-assisted invoice capture

Requirements

• 3+ years of accounts payable experience, ideally in eCommerce, retail, or a business that imports stock
• Hands-on experience with Xero (QuickBooks or MYOB experience also considered)
• Experience processing bills and payments in more than one currency across more than one company or country
• Solid understanding of GST and VAT on supplier bills
• Experience matching bills to purchase orders
• Strong Excel or Google Sheets skills, including lookups and pivot tables
• Highly accurate and well-organized, with a track record of meeting payment deadlines
• Business-fluent English for written and spoken communication with suppliers worldwide
• Comfortable using automation and AI tools to streamline routine work
• Available to work during Australian business hours
• Degree in accounting, finance, or a related field (preferred)

Preferred Qualifications

• Inventory system experience (Cin7 or similar)

Compensation & Benefits

• Competitive salary
• Comprehensive healthcare and insurance benefits
• Opportunities for career development and advancement

Location

Work from home role; must be available to work during Australian business hours.