Finance & Accounts Officer (028 - 1461)

Overview

This role is open to Philippines-based candidates. The employer is a Sydney-based business that supplies commercial kitchen equipment and hospitality essentials across Australia. As the organization scales, it is building a structured finance function and is seeking a detail-driven Finance & Accounts Officer to own day-to-day financial operations.

This position is offered as a full-time independent contractor engagement (Independent Contractor Agreement), with work available during Sydney business hours (AEST/AEDT).

Responsibilities

Accounts Receivable & Credit Control

• Raise and issue customer invoices and credit notes accurately and on time
• Issue regular customer statements
• Monitor debtor balances and follow up overdue accounts
• Maintain clear, professional communication with customers about payments and account queries
• Apply and allocate incoming payments to the correct accounts
• Coordinate trade account applications and set-up for new customers
• Monitor customer credit limits and flag payment risks early

Accounts Payable

• Process supplier and contractor invoices and bills, matching them to purchase orders and approvals, and resolve any discrepancies
• Prepare scheduled payment runs for approval
• Respond to supplier queries and keep supplier records up to date

Reconciliations & Month-End

• Complete daily bank and credit card reconciliations
• Reconcile supplier statements, customer accounts, and credit notes
• Support month-end close, including accruals, prepayments, and journal entries
• Prepare monthly sales commission calculations
• Prepare month-end reports and summaries

Reporting & Process Improvement

• Maintain organised financial records and supporting documentation
• Build and update spreadsheets and trackers in Excel and Google Sheets
• Document and improve finance processes as the department grows
• Maintain financial controls and support improvements to finance systems
• Work alongside the organization’s external accountant

Requirements

Must-Haves

• 2+ years’ experience in bookkeeping, accounts, or a finance officer role
• Hands-on experience with Zoho Books (preferred), or a similar cloud accounting platform
• Solid working knowledge of AR, AP, credit control, reconciliations, and month-end processes
• Strong Excel and Google Sheets skills (formulas, lookups, pivot tables)
• Excellent written and spoken English, with clear, confident phone manner for customer and supplier conversations
• High attention to detail and a methodical, organised approach to work
• Self-motivated and comfortable working independently in a remote team
• Discretion and integrity when handling confidential financial, customer, and supplier information
• Reliable home office setup with stable internet and communications

Nice-to-Have

• Experience supporting Australian businesses
• Familiarity with Australian GST and BAS concepts
• Experience helping a growing business set up or improve its finance processes
• Accounting or finance-related degree or qualification

Compensation & Benefits

• Compensation range: $1400 - $1600 AUD/ monthly
• Engagement type: Independent Contractor Agreement

Location & Schedule

• Location: Philippines-based candidates
• Schedule: Full-time, Monday to Friday
• Availability: Must be available during Sydney business hours (AEST/AEDT) for core collaboration meetings

Additional Expectations

• Be available for meetings and collaboration during core AEST or AEDT business hours
• Disclose any existing ongoing roles or client work
• Keep all company, customer, and supplier financial information confidential and follow data security practices
• Reflect the engagement on their LinkedIn profile, clearly marked as “Independent Contractor”