Accounts Payable Payment Administrator

Overview

The Accounts Payable Payment Administrator is responsible for accurately processing and managing vendor setup and management, ensuring timely payments to suppliers, and maintaining accurate financial records. This includes verifying bank details, resolving discrepancies, and coordinating with internal departments to obtain necessary approvals before payment execution.

Responsibilities

• Execute check, ACH, and wire remittance setup and entries to ensure accurate and timely disbursement of funds in both the Costpoint ERP system and the banking platform.
• Execute all payment types (ACH, wires, and foreign exchange) within the banking platform in accordance with payment terms.
• Address escalated vendor queries and AP discrepancies using relevant documentation and information; coordinate with internal stakeholders and/or external vendors and update details through proper communication and documentation within Hyland OnBase.
• Track, coordinate, investigate, and reprocess payment returns, including EFT and checks.
• Provide payment confirmations as required by the Business operations team, Accounts Payable, and Audit.
• Post and void payments; serve as backup for Concur expense reimbursement and commercial cards processing.
• Evaluate, document, and execute vendor set-ups to ensure data accuracy, timeliness of remittances, and protection of company assets, including reviewing vendor registration forms and setting up new vendors or updating existing ones in Costpoint.
• Update the vendor bank template in the banking platform.
• Act as the primary point of contact for all credit applications, ensuring timely and accurate responses.
• Handle 1099 tax reporting, including printing and sending 1099 Forms to vendors and IRS filing.
• Provide basic analysis, research, or processing support for internal and external inquiries, audit requests, accruals, inter-company invoicing, and special processing (e.g., year-end 1099s or tax remittances).
• Assist with the payment automation project and related requirements.

Qualifications

• Associate’s degree in Accounting, Business, or Finance, or 7 years of accounts payable experience.
• Strong attention to detail and accuracy in data entry.
• Understanding of basic accounting principles.
• Excellent communication skills to interact with vendors and internal stakeholders.
• Ability to be organized, prioritize tasks, and meet deadlines.
• Experience with accounts payable processes preferred.
• 3+ years of experience with payables operations, preferably within the Wells Fargo bank portal.
• Proven problem-solving abilities and the ability to work effectively and accurately under pressure.
• Ability to exercise discretion and sound decision-making related to personal data, including payroll information.
• Ability to manage multiple requests, assess priorities, and consistently achieve deadlines.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and payroll applications.

Compensation & Benefits

• Not specified.

Location

• Not specified.

Equal Employment Opportunity

The employer hires in accordance with applicable state and federal law. All qualified applicants will receive consideration for employment in compliance with those laws.