Overview
An organization is seeking an Accounts Payable & Payroll Specialist to join their Finance & Administration department. This remote position reports to the Controller and involves managing full cycle accounts payable and bi-weekly payroll processing.
Responsibilities
Accounts Payable:
- Manage full cycle accounts payable: receive invoices, obtain approvals, assign coding, and enter invoices into NetSuite ERP.
- Issue payments according to vendor payment terms.
- Set up and maintain vendor master records, including obtaining W-9s, certificates of insurance, payment information, and contracts.
- Ensure compliance with company expense policies and proper documentation in ERP for all bills and expense reports.
- Assist with monthly account reconciliations and accruals.
- Respond to vendor inquiries regarding invoice and payment status.
- Prepare annual 1099 reporting.
- Process expense reports by verifying coding and receipts and applying payments.
- Receive and process weekly credit card bills, collect receipts, code and enter transactions, and post payments.
- Assist with calculating commissions and revenue share payments.
- Support cash management activities by entering actual and forecast accounts payable information into forecasting software.
Payroll Processing:
- Own and execute all stages of the bi-weekly payroll process, including payroll preparation, timecard auditing and follow-up, payroll validation, payroll file submission, reconciliation, documentation retention, and post-payroll reporting.
- Coordinate with HR to ensure personnel changes (new hires, terminations, promotions, rate adjustments, benefit enrollment changes) are accurately incorporated into each pay cycle.
- Monitor payroll-related communications and respond promptly to guidance or required actions.
- Perform occasional weekend work to accommodate holiday payroll processing schedules.
Financial Support:
- Identify opportunities to improve accounts payable and payroll processes.
- Assist with month-end and year-end close activities, including reconciliations and financial reporting support.
- Assist in preparation of documents and schedules for preliminary and annual audits.
- Perform other duties as assigned by the Controller and/or CFO.
Requirements
Education and Experience:
- Associate's or Bachelor's degree in Accounting, Finance, or Business Administration preferred.
- Minimum of 3 years of progressively responsible experience in accounts payable and payroll processing required.
Knowledge, Skills, and Abilities:
- Strong written and verbal communication skills.
- Ability to manage multiple initiatives simultaneously.
- Proactive collaboration across departments.
- Detailed knowledge of full cycle accounts payable, including vendor setup, invoice coding, and payment processing.
Location
Additional Information
- This role requires occasional weekend work to meet payroll processing deadlines.
- All hiring decisions are made by human recruiters and hiring managers based on job-related qualifications, skills, experience, and lawful employment criteria without the use of automated decision-making systems.