Accounts Payable Specialist (100% Remote)

Overview

The organization is seeking an Accounts Payable Specialist responsible for accurate and timely invoice and payment processing, maintaining compliance with established procedures, and supporting accounts payable operations. The role includes handling high-priority confidential items, managing shared inboxes, and assisting with vendor reconciliations and audits.

This position is segmented as Remote Anywhere, meaning the work is completed 100% remote anywhere in the U.S. except Hawaii or United States Territories.

Schedule

• Mon–Fri
• 8 hour day with start time flexible between 7 am – 8 am AZ time

Responsibilities

• Follow Standard Operating Procedures (SOP) for accounts payable to support audit compliance and continuity.
• Process invoices, including high-priority requests, mass upload of invoices into ERP, summary billing, consolidated vendor invoices, and PO-based IT invoices.
• Oversee the release of AP check vouchers and checks twice a day to support timely payments.
• Manage and resolve vendor dispute cases.
• Execute check stops and voids as needed; research and resolve possible fraudulent activity.
• Manage and organize shared inboxes to address inquiries and process invoices.
• Support Managed Services business partners by assisting with resolution of processing issues and conducting quality audits as necessary.
• Perform statement reconciliations for critical vendors.
• Serve as a backup for some lead tasks to ensure operational continuity.
• Perform other duties as assigned by the supervisor.

Minimum Qualifications

• One year of experience in accounts payable or a related financial operations role.
• Proficient in Microsoft Office Suite, with at least one year of hands-on experience using Excel for data management and analysis.
• Strong ability to identify and resolve invoice discrepancies with a high level of accuracy and attention to detail.
• Experienced working across multiple computer screens and using OCR and ERP systems.
• High School Diploma or Equivalent

Preferred Qualifications

• General knowledge of accounting practices, preferably in accounts payable.
• Experience with ERP systems and prior exposure to OCR technologies.

Compensation & Benefits

• Overtime compensation will be provided for this role.
• Expected base rate for this role is between $18 - $28.
• Compensation depends on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by law (for example: state or local minimum wage thresholds).
• Benefits may include:
  • Health insurance
  • Pre-tax spending accounts
  • Retirement benefits
  • Paid time off
  • Short-term and long-term disability
  • Employee stock purchase plan
  • Life insurance

Location

Fully remote work is required from a home-based environment. Remote anywhere in the U.S. except Hawaii or United States Territories.

Equal Opportunity

EOE – Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Age/Genetic Information/Protected Veteran/Disability Status**