Accounts Payable Specialist

Overview

This role supports the accounts payable process, ensuring accurate and timely processing of vendor invoices and payments. Responsibilities vary depending on client needs, with a focus on maintaining high standards of accuracy and efficiency.

Responsibilities

• Process vendor invoices by ensuring accurate coding, approval, and timely entry into the accounting system.
• Reconcile vendor statements and resolve discrepancies in a timely manner, communicating effectively with vendors and internal stakeholders.
• Prepare and process vendor payments, including checks, ACH transfers, and wire transfers, according to established payment terms and schedules.
• Maintain accurate, up-to-date vendor records in the accounting system, including contact information, payment terms, and banking details.
• Support month-end and year-end closing activities, including generating accounts payable reports and reconciliations.
• Assist with preparation of 1099 forms and other tax-related documents for vendors as required.
• Contribute to process improvement initiatives to streamline accounts payable procedures and improve overall efficiency.

Requirements

• 2+ years of proven experience in accounts payable, finance, or related roles is advantageous.
• Proficiency in Microsoft Excel.
• Experience with accounting software (e.g., QuickBooks, SAP).
• Strong attention to detail and accuracy, with the ability to manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills, including the ability to interact effectively with vendors and internal teams.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Technical Requirements

• Processor: Intel 11th Gen (or AMD Ryzen 5000 series) for Windows | M2 for Macs.
• RAM: 16 GB minimum.
• Internet: stable connection of 50 Mbps minimum.
• Note: devices such as MacBook Neos and Chromebooks are not fit for our roles.

Preferred Qualifications

• Advanced English proficiency at a C1 or C2 level.
• Demonstrated ownership of work, integrity in communication, and strong professional attitude.
• Interest in continuous learning and long-term commitment and stability.

Compensation & Benefits

• Starting salary: $1,200 USD/month, with scheduled increases based on tenure.
• Compensation schedule:
  • 0–3 months: $1,200 USD/month
  • After 3 months: $50 monthly Wellness Bonus (total: $1,250/month)
  • After 1 year: $1,340 USD/month
  • After 2 years: $1,480 USD/month
  • After 3 years: $1,540 USD/month
  • After 4 years: $1,600 USD/month
• Two annual salary adjustments: one on your work anniversary and one at the start of each calendar year when all salary ranges are updated company-wide.

Benefits and perks:

• 100% remote work
• 18 paid vacation days + U.S. federal holidays
• Paid maternity/paternity leave (up to 2 months with 50% salary coverage after 1 year)
• Client Growth Bonus: $50 one-time reward for each new hire added to the business that you support
• Dedicated Talent Coordinator to guide and serve as a liaison between you and your assigned company
• Supportive, people-first environment

Location

Remote — LATAM & Caribbean