Accounts Payable Specialist

Overview

This role involves processing a high volume of accounts payable (AP) invoices efficiently and in compliance with corporate policies. The position requires communication with vendors and stores to resolve outstanding issues and discrepancies, as well as identifying new vendors and obtaining proper documentation for setup.

Responsibilities

• Ensure vendors are paid within established time limits and that vendor discounts and credits are captured timely.
• Collaborate directly with fulfillment centers, stores, and vendors to clear invoices, credits, and other reconciling items on vendor statements.
• Review processed vendor statements within prescribed time frames and monitor payments in relation to discounts.
• Manage and review weekly and monthly report updates.
• Maintain ongoing communication with merchandise managers, fulfillment centers, vendors, company, and franchise stores to research and resolve issues.
• Ensure adherence to payable processing, petty cash processing procedures, and expense policies.

Requirements

• 0-2 years of accounts payable experience.
• High school diploma.
• Intermediate proficiency in MS Office Suite, with a focus on Excel and Word.
• Strong interpersonal skills to foster effective relationships.
• Detail-oriented with a professional attitude and reliability.
• Strong problem-solving skills, knowledge of basic accounting principles, documentation, research and resolution skills, data analysis, and ability to multitask.
• Extensive knowledge of accounts payable, inventory, general ledger systems and procedures, financial chart of accounts, and corporate procedures.
• Strong understanding of the 3-way matching process (purchase order, receipt, and invoice).
• Ability to interact professionally with employees and vendors.
• Ability to work independently and as part of a team in a fast-paced, high-volume environment with emphasis on accuracy and timeliness.

Preferred Qualifications

• Experience with vendor statement reconciliation and payment monitoring.

Compensation & Benefits

• Competitive pay with a range based on education, qualifications, experience, skills, location, and other factors.
• Sundays off.
• Employee assistance program.
• Employee purchase program with exclusive discounts.
• Physical and financial well-being programs.
• Tuition reimbursement.
• Employee Business Resource Groups.
• 401(k) plan with contribution matching.
• Paid time off including vacation days, sick days, and holidays.
• Life and disability insurance.
• Medical, dental, and vision insurance.
• Paid parental leave.
• Pay on Demand.
• Benefits vary based on full-time or part-time employment status.

Location

Position location details are not specified.