Overview
This role involves managing full-cycle accounts payable operations within a fast-growing technology environment. The position requires ownership of invoice processing, vendor management, expense administration, and month-end close activities. The ideal candidate will be highly organized, self-directed, and capable of handling a high volume of transactions across multiple currencies and legal entities.
Responsibilities
Full-Cycle Accounts Payable Operations
- Manage end-to-end invoice processing using Bill.com, including intake, GL coding, PO matching, approval routing, and payment execution via ACH, wire, check, and international wire transfers.
- Review and reconcile vendor statements monthly, resolving discrepancies, duplicate payments, and open credits promptly.
- Schedule and execute payment runs consistently, ensuring all payments are authorized, documented, and recorded in the general ledger system.
- Prepare and file 1099 forms, maintain W-9 and TIN documentation, and respond to IRS notices as necessary.
- Process invoices for multiple legal entities, applying correct entity, currency, and intercompany treatments.
- Support prepaid schedule tracking and AP accrual entries during month-end close; ensure accurate reflection of obligations in the books.
Vendor Management
- Onboard new vendors by collecting necessary tax and banking information, setting up records, and verifying payment details.
- Maintain and audit the vendor master list to ensure current payment instructions, contact details, and tax documentation.
- Serve as the primary contact for vendor payment inquiries, responding promptly and escalating issues as needed.
- Monitor and manage the AP inbox to ensure timely processing of invoices, statements, and vendor correspondence.
Travel & Expense (T&E) and Expense Management
- Administer employee expense reimbursements using Navan, reviewing submissions for policy compliance and accuracy.
- Manage the corporate card program in coordination with Finance and HR, including card issuance, monitoring spend, and monthly reconciliation.
- Identify and propose improvements to expense policies and processes to enhance efficiency and compliance.
- Prepare monthly T&E reports and variance analyses for department heads and Finance leadership.
Month-End Close
- Prepare and post AP accrual journal entries; ensure all received invoices are processed before close.
- Reconcile the AP subledger to the general ledger monthly and resolve variances.
- Review aged payables and unapplied credits, resolving items before they age beyond 60 days.
- Support annual audits by preparing AP aging schedules, vendor reconciliations, payment documentation, and other requested materials.
Requirements
- Minimum of 3 years of full-cycle accounts payable experience.
- Experience in a high-growth technology company is highly desirable.
Location
Not specified.
Compensation & Benefits
Not specified.