Overview
A rapidly growing clinical trial site network operating across the United States and Canada is seeking an experienced Accounts Payable Specialist. This fully remote role offers the opportunity to manage the end-to-end accounts payable process, support multiple business entities, and contribute to process improvements within a centralized accounting team.
Responsibilities
- Process vendor invoices accurately and efficiently using NetSuite
- Prepare ACH, wire, and other electronic vendor payments
- Manage vendor onboarding, payment portals, W-9 documentation, and banking information
- Reconcile vendor statements and resolve outstanding invoices, credits, and payment discrepancies
- Monitor multiple AP inboxes and respond promptly to internal and external inquiries
- Review, audit, and process employee expense reports through the company’s expense management system
- Serve as the internal subject matter expert for the expense management platform by providing user support, troubleshooting, and training
- Partner with site leaders and department managers to obtain invoice and expense approvals
- Perform monthly corporate credit card coding and reconciliations
- Prepare and file annual 1099s for multiple legal entities
- Support audits, reporting requests, compliance initiatives, and special projects
- Identify opportunities to improve AP processes, documentation, internal controls, and system efficiencies
Requirements
- Minimum 4 years of progressive Accounts Payable experience
- Experience preparing and filing annual 1099s
- Experience administering or supporting an expense management platform such as Emburse, Concur, Ramp, Expensify, or similar
- Experience supporting multiple business entities, locations, or operating companies
- Strong understanding of accounts payable processes, controls, and best practices
- Advanced attention to detail and exceptional organizational skills
- Strong Microsoft Excel skills
- Excellent communication and customer service skills
- Ability to learn new financial systems quickly and troubleshoot system-related issues independently
- Experience with NetSuite ERP preferred
- Experience processing ACH, wire transfers, and electronic vendor payments preferred
- Working knowledge of general accounting concepts including accruals, fixed assets, and prepaid expenses preferred
Preferred Qualifications
- Highly organized and detail-oriented
- Customer-focused and responsive to internal stakeholders
- Proactive problem-solver with a continuous improvement mindset
- Comfortable managing multiple priorities and meeting deadlines
- Collaborative team player with effective communication skills across all organizational levels
- Self-motivated and able to thrive in a remote work environment with minimal supervision
Compensation & Benefits
- Salary range: $60,000 - $65,000 USD annually
- 100% remote position
- Competitive compensation and comprehensive benefits package
- Opportunities for professional growth within a rapidly expanding organization
- Work with modern financial systems and contribute to process automation and improvements
Location
- Remote position supporting sites across the United States and Canada
This role offers a chance to join a high-performing, collaborative accounting team supporting a leading clinical research site network dedicated to advancing innovative medical therapies and improving patient access to clinical trials.