Overview
A detail-oriented Accounts Payable Specialist is needed to manage the full-cycle accounts payable process. This role involves invoice coding, routing and tracking approvals, vendor maintenance, W-9 collection, ACH payment processing, and account reconciliations. The ideal candidate will have 1-3 years of accounts payable experience, strong organizational skills, and the ability to handle multiple priorities in a fast-paced environment.
Responsibilities
- Process approximately 150 invoices per month accurately and in a timely manner.
- Review and code invoices to the appropriate general ledger accounts and departments.
- Manage invoice approval workflows and follow up with approvers as needed.
- Maintain vendor records, including collecting and verifying W-9 forms.
- Set up and maintain vendor ACH payment information.
- Prepare and process ACH payments through PNC Bank (no check processing).
- Reconcile accounts payable transactions and resolve discrepancies with vendors and internal stakeholders.
- Respond to vendor inquiries and ensure timely resolution of payment issues.
- Assist with month-end close activities related to accounts payable.
- Ensure compliance with company policies, internal controls, and accounting procedures.
- Support audit requests and provide accounts payable-related documentation as needed.
Requirements
- 1-3 years of accounts payable or related accounting experience.
- Understanding of invoice processing, coding, and payment procedures.
- Experience working with ACH payments.
- Strong attention to detail and organizational skills.
- Proficiency in Microsoft Excel and other Microsoft Office applications.
- Excellent communication and customer service skills.
Preferred Qualifications
- Experience with Sage Intacct.
- Experience using online banking platforms, preferably PNC Bank.
Location
Not specified.