Overview
This role involves supporting accounts payable functions under direct supervision. The Contractor Accounts Payable Specialist will process vendor requests, invoices, and employee expense reimbursements promptly. Responsibilities include credit card program administration, payment processing, reconciliation activities, and providing administrative and accounting support. The specialist will serve as the primary contact for vendors regarding payments and invoice inquiries and collaborate with team members and management to meet departmental goals.
Responsibilities
- Review and process invoices accurately and timely in Workday, submitting for managerial review.
- Maintain vendor records, update information, and investigate changes.
- Maintain general knowledge of cost centers, spending categories, and budget authorities.
- Process incoming physical and electronic mail; distribute invoices to team members.
- Review and reconcile vendor invoices and statements; investigate past due balances and discrepancies.
- Communicate with vendors regarding invoice issues and report progress to management.
- Assist management with account corrections as needed.
- Process and monitor credit card payments according to policies and schedules.
- Review and reconcile credit card transactions ensuring documentation is complete, accurate, and compliant.
- Assist with creating new vendors in the system and ensure accuracy of vendor tax documents.
- Participate in vendor outreach campaigns.
- Research invoices for contracts and purchase orders; coordinate with departments to obtain required documents for timely payment.
- Provide excellent customer service to vendors, facilities, and colleagues.
- Escalate issues to Accounts Payable Manager and budget authorities when appropriate.
- Understand accounts payable processes and internal policies for disbursements and expenses.
- Perform other duties as assigned.
Requirements
Education & Experience
- Associate degree in Business Administration, Accounting, or related field, or
- One to two years of relevant experience in accounts payable and/or accounts receivable roles using Enterprise Resource Planning (ERP) software within medium to large organizations.
Skills and Competencies
- Ability to work effectively as part of a team toward common goals.
- Maintain professional, social, organizational, and ethical standards.
- Accountability, honesty, and respect toward others and the organization.
- Openness to new ideas, adaptability to change, and problem-solving skills.
- Basic knowledge of accounting principles related to accounts payable.
- Proficient in prioritizing work to meet deadlines and maintaining flexibility.
- Strong integrity, professionalism, and judgment.
- Intermediate proficiency with Microsoft Office Suite (Word, Excel, Outlook).
- Strong interpersonal and communication skills, including written communication.
- Ability to work independently and foster cooperation within diverse, remote teams.
Travel
Location
Compensation & Benefits
- Hourly pay rate: $23.00
- Salary/pay rate will be commensurate with experience and qualifications within the stated range.
- Base pay will meet minimum exemption thresholds based on state of residency.
- Additional benefits and total rewards package details are provided by the employer.