Accounts Payable Specialist

Overview

This role is responsible for ensuring accurate, timely processing of accounts payable while maintaining adequate internal controls. The position supports process and system improvements to increase departmental efficiency, including best practices and electronic workflow initiatives. It also supports back-office functions such as reporting, reconciliations, and error resolution, partnering with internal teams and vendors to optimize accounts payable management.

The role is accountable for the end-to-end accounts payable process, including consistent application of policies and work instructions, periodic transaction and risk reviews, timely completion of work against corporate deadlines, and preparation and organization of documentation necessary to make payment.

Responsibilities

• Receive, code, and enter vendor invoices into the workflow system.
• Assist users with best practices to support the newly created workflow process.
• Enter vendor invoices into the accounting system.
• Match purchase orders to invoices and work with internal business resources to resolve discrepancies.
• Manage the vendor payment process through scheduled check runs and prepare ACH and wire payments.
• Maintain and update the vendor database and work with vendors as needed.
• Build and maintain quality professional relationships with vendors and internal partners.
• Respond to internal and external vendor inquiries related to business needs.
• Analyze current ways of working and recommend and implement process improvements.
• Maintain an effective internal financial control environment.
• Coordinate the internal approval process for vendor invoices.
• Apply accounting knowledge to analyze and record business transactions and reconciliations.
• Research, track, resolve, or properly refer accounting or documentation problems and discrepancies.
• Maintain regular contact with other departments to obtain or convey information and correct transactions.
• Perform other duties of a similar nature and level as assigned.

Required Qualifications

• High school diploma or GED.
• College-level courses or equivalent desired.
• Two to five years of experience in a computerized business accounting office preferred.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Strong knowledge of account review and relationship processes.
• Knowledge of Microsoft Dynamics accounting applications, Epicor, and Global Edge software is a plus.
• Knowledge of Microsoft SharePoint is a plus.
• Manufacturing industry and project management knowledge is a plus.
• Customer and personal service, including intercultural awareness, service-minded practices, customer needs assessment, quality standards, and evaluation of customer satisfaction.
• Accounting principles and practices, financial markets, banking, and analysis and reporting of financial data.
• Arithmetic, algebra, geometry, calculus, statistics, and their applications.
• English language structure and content, including word meaning and spelling, composition, and grammar.

ADA Requirements

This role requires the ability to perform essential functions with or without reasonable accommodation. Responsibilities include communicating effectively, operating a computer and standard office equipment, reviewing information on screens and in reports, attending virtual or in-person meetings, and remaining stationary for extended periods while completing administrative work.

Work Environment

• Work is performed primarily in an office or remote-work setting using a computer, telephone, and virtual collaboration tools.
• Regular interaction with employees, internal partners, and external vendors across locations and time zones.
• Recurring processing deadlines and periods of high inquiry volume.
• Extended computer use.
• Physical demand is generally sedentary, with occasional standing, walking, and lifting or carrying typical office materials.

Physical Demands

• Standing, climbing, balancing, stooping, kneeling, crouching, crawling, reaching, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing, and repetitive motions.
• Concentrated mental and/or visual attention.
• Work involves performing complex tasks to very close accuracy and quality specifications, or a high degree of hand and eye coordination for sustained periods.
• Compliance with company attendance standards.
• Heavy Work: Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of forces constantly to move objects.
• May be exposed to moving mechanical parts, electrical currents, vibrations, fumes, odors, dusts, gases, poor ventilation, chemicals, oils, extreme temperatures, inadequate lighting, workspace restrictions, intense noises, and travel.

Compensation & Benefits

• Medical insurance plans, with dental and vision coverage
• Employee 401(k)
• Tuition reimbursement
• Additional benefits

Equal Opportunity Employer

An Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. Commitment to a workplace free of discrimination or harassment.

Accessibility Assistance / Accommodation

If you have a disability and are having difficulty accessing or using this website to apply for a position, assistance is available through the employer’s accessibility accommodation process.