Accounts Payable Specialist

Overview

This fully remote, full-time Accounts Payable Specialist role supports accurate, timely, and organized financial operations. Responsibilities include processing vendor invoices, coordinating payments, reconciling accounts, maintaining financial records, and resolving billing discrepancies. Success in this role requires strong organizational skills, sound accounting knowledge, discretion with financial information, and the ability to manage deadlines while collaborating with colleagues and vendors.

Responsibilities

• Receive, review, code, and process vendor invoices, ensuring appropriate documentation, approvals, and accurate account allocation.
• Verify invoice details, purchase orders, payment terms, and supporting records to identify errors, duplicate invoices, or missing information.
• Maintain accurate vendor records, including payment details, account information, invoice histories, and relevant correspondence.
• Prepare and coordinate scheduled payments in accordance with approved procedures, established deadlines, and applicable internal controls.
• Reconcile vendor statements and accounts payable balances; investigate discrepancies and follow up with vendors or internal stakeholders to resolve outstanding issues.
• Monitor invoice due dates, payment status, and outstanding balances to support timely processing and cash-flow administration.
• Maintain organized digital records of invoices, receipts, payment confirmations, expense documentation, and reconciliation activities.
• Respond professionally to vendor inquiries regarding invoices, account balances, payment status, and documentation requirements.
• Support month-end and year-end closing activities by preparing schedules, reconciling accounts, and supplying requested financial documentation.
• Identify opportunities to improve documentation, workflow efficiency, accuracy, and compliance with established accounting procedures.
• Protect confidential financial information and promptly escalate unusual transactions, suspected errors, or control concerns.

Requirements

• Associate degree in accounting, finance, business administration, or a related field preferred; equivalent relevant experience may be considered.
• Previous experience in accounts payable, bookkeeping, accounting administration, or a similar finance support role.
• Working knowledge of invoice processing, vendor reconciliation, payment procedures, expense coding, and basic accounting principles.
• Familiarity with accounting software, enterprise financial systems, and electronic document management tools.
• Proficiency in spreadsheets, email, and standard office productivity applications.
• Strong attention to detail, numerical accuracy, organization, and time management.
• Clear written and verbal communication skills, with the ability to resolve routine issues professionally.
• Ability to work independently, manage competing priorities, meet deadlines, and maintain confidentiality in a fully remote setting.

Compensation & Benefits

• 401(k) and Retirement Plan: Retirement savings offerings.
• Employee Assistance Program (EAP): Access to employee assistance resources.
• Financial Planning Services: Resources to support personal financial planning.
• Flexible Schedule: Scheduling flexibility, subject to business requirements.
• Health Savings Account (HSA): Access to a health savings account offering.
• Life Insurance: Life insurance benefit offering.
• Professional Development Assistance: Support for eligible learning and professional development activities.
• Referral Program: Employee referral opportunities.

Benefit availability, eligibility, and applicable terms are subject to the employer’s current plan documents and policies.

Location

• Full-Time | Fully Remote | Accounts Payable / Finance
• This is a fully remote position requiring dependable internet access and an organized work environment.