Accounts Payable Specialist (Project-Based/Temporary Role)

Overview

This is a project-based/temporary Accounts Payable Specialist position with an anticipated duration of 5+ months. The role supports the Accounting, Finance, and Project Accounting teams by processing supplier invoices and payments, maintaining supplier records, and collaborating with internal teams to resolve discrepancies.

Applicants must be currently authorized to work in the United States on a full-time basis. Visa sponsorship is not available.

Location

Candidates must reside in one of the following markets: Santa Fe, NM; Denver, CO; Las Vegas, NV; Houston, TX; Dallas, TX. The position can be performed on-site or remotely.

Compensation

• Hourly rate range: $20.50/hr to $24.50/hr
• Compensation is based on location and experience

Application Deadline

• June 8, 2026 (subject to extension)

Responsibilities

• Receive, review, and process all supplier invoices with accurate general ledger coding, cost centers, and project tasks
• Perform 2- or 3-way match to purchase orders and receipts where applicable
• Prepare and execute scheduled payment runs (ACH, check, wire, in-house check) with required approvals and maintain cash control documentation
• Monitor and respond to suppliers and employees across multiple accounts payable email addresses
• Assist with supplier maintenance, including reviewing and approving supplier onboarding
• Reconcile supplier statements and research and resolve any variances
• Assist with supplier refund check requests
• Support month-end close activities including accruals for uninvoiced receipts/services, accounts payable aging review, and reconciliations
• Partner with Purchasing and Operations teams to improve purchase order compliance and receipt timeliness
• Create and maintain standard operating procedures, checklists, and training guides for submitters and approvers
• Provide audit support for internal and external audits by pulling samples, compiling prepared by client (PBC) documents, and documenting controls
• Identify and implement process improvements and automation in accounts payable workflows
• Ensure policy compliance and internal controls across all accounts payable transactions
• Perform other duties as assigned

Required Qualifications

• High school diploma or GED required; associate’s degree in Accounting, Finance, or related field preferred
• Minimum 2 years of high-volume accounts payable experience in a multi-entity or multi-location environment
• Proficiency with ERP/accounts payable systems such as Workday, NetSuite, or SAP
• Strong skills in Excel or Google Sheets including lookups, pivots, and filters
• Knowledge of 3-way match, accruals, supplier master management, and 1099 basics
• Strong attention to detail, accuracy, and follow-through in a deadline-driven environment
• Clear written and verbal communication skills
• Service-oriented approach when working with suppliers and internal partners
• Ability to prioritize and manage multiple queues, inboxes, and competing requests
• Discretion in handling confidential financial and business information
• Collaborative mindset and problem-solving skills

Work Environment and Physical Demands

• Primarily office or remote work environment
• Fast-paced, deadline-driven setting requiring strong organization and multitasking
• Prolonged periods of sitting and frequent use of computer, keyboard, and telephone
• Occasional light lifting of office materials (up to 10 pounds)
• Reasonable accommodations available for individuals with disabilities

Work Schedule

• Monday through Friday, 9:00 AM to 5:00 PM
• Occasional evening and weekend work may be required during month-end, quarter-end, or year-end close or payment cycles

Supervisor Responsibilities

• This position does not have supervisory responsibilities

Travel

• No travel required

Equal Opportunity

The employer is an equal opportunity organization committed to a diverse and inclusive work environment. Employment decisions are based on business needs, job requirements, and individual qualifications without regard to race, color, ancestry, national origin, gender, pregnancy, sexual orientation, marital status, religion, age, disability, gender identity, veteran status, military service, or any other protected characteristic.

Benefits

• Medical insurance options: PPO and HDHP*
• Dental and vision insurance*
• HSA, HRA, and FSA options*
• 401(k) retirement plan
• Company-paid life insurance and disability coverage*
• Voluntary critical illness and life insurance policies*
• Company-paid employee assistance program
• Paid parental leave for 12 weeks
• Employee discounts on gift shop merchandise and cafes
• Admission to company attractions for employees and guests

*Benefits may vary based on employment status and location.