Accounts Payable Specialist (Project-Based/Temporary Role)

Overview

This is a project-based/temporary Accounts Payable Specialist position with an anticipated duration of 5+ months. The role supports the Accounting, Finance, and Project Accounting teams by processing supplier invoices and payments, maintaining supplier records, and collaborating with internal teams to resolve discrepancies.

The position can be performed on-site or remotely, provided the candidate resides in one of the following locations: Santa Fe, NM; Denver, CO; Las Vegas, NV; Houston, TX; Dallas, TX.

Compensation: $20.50 to $24.50 per hour, based on location and experience.

Application Deadline: June 8, 2026 (subject to extension).

Applicants must be currently authorized to work in the United States on a full-time basis. Visa sponsorship is not available.

Responsibilities

• Receive, review, and process supplier invoices with accurate general ledger coding, cost centers, and project tasks.
• Perform 2- or 3-way matching to purchase orders and receipts where applicable.
• Prepare and execute scheduled payment runs (ACH, check, wire, in-house check) with required approvals and maintain cash control documentation.
• Monitor and respond to inquiries from suppliers and employees across multiple accounts payable email addresses.
• Assist with supplier maintenance, including reviewing and approving supplier onboarding.
• Reconcile supplier statements and research and resolve variances; assist with supplier refund check requests.
• Support month-end close activities including accruals for uninvoiced receipts/services, accounts payable aging review, and reconciliations.
• Collaborate with Purchasing and Operations teams to improve purchase order compliance and receipt timeliness.
• Create and maintain standard operating procedures, checklists, and training guides for submitters and approvers.
• Provide audit support for internal and external audits by pulling samples, compiling prepared by client (PBC) documents, and documenting controls.
• Identify and implement process improvements and automation in accounts payable workflows.
• Ensure compliance with policies and internal controls across all accounts payable transactions.
• Perform other duties as assigned.

Requirements

• High school diploma or GED required; associate’s degree in Accounting, Finance, or related field preferred.
• Minimum of 2 years of high-volume accounts payable experience in a multi-entity or multi-location environment.
• Proficiency with ERP/accounts payable systems such as Workday, NetSuite, or SAP.
• Strong skills in Excel or Google Sheets, including lookups, pivots, and filters.
• Knowledge of 3-way matching, accruals, supplier master management, and 1099 basics.
• Strong attention to detail, accuracy, and ability to meet deadlines.
• Clear written and verbal communication skills with a service-oriented approach.
• Ability to prioritize and manage multiple queues, inboxes, and competing requests.
• Discretion in handling confidential financial and business information.
• Collaborative mindset and problem-solving skills.

Work Environment and Physical Demands

• Primarily office or remote work environment.
• Fast-paced, deadline-driven setting requiring strong organizational skills.
• Frequent use of computer, keyboard, and telephone.
• Prolonged periods of sitting.
• Occasional light lifting of office materials up to 10 pounds.
• Reasonable accommodations available for individuals with disabilities.

Work Schedule

• Monday through Friday, 9:00 AM to 5:00 PM.
• Occasional evening and weekend work may be required during month-end, quarter-end, or year-end close periods.

Supervisor Responsibilities

• This position does not have supervisory responsibilities.

Travel

• This position does not require travel.

Benefits

For full-time employees, a comprehensive benefits package is offered, including:

• Medical insurance options: PPO and HDHP
• Dental and vision insurance
• Health Savings Account (HSA), Health Reimbursement Arrangement (HRA), and Flexible Spending Account (FSA) options
• 401(k) retirement plan
• Company-paid life insurance and disability coverage
• Voluntary critical illness and life insurance policies
• Employee assistance program
• Paid parental leave for 12 weeks
• Employee discounts on merchandise and cafes
• Admission to company attractions for employees and guests

Equal Opportunity

The employer is an equal opportunity organization committed to a diverse and inclusive work environment. Employment decisions are based on business needs, job requirements, and individual qualifications without regard to race, color, ancestry, national origin, gender, pregnancy, sexual orientation, marital status, religion, age, disability, gender identity, genetic testing results, veteran status, military service, or any other protected characteristic under federal, state, or local law.