Accounts Payable Specialist (Project-Based/Temporary Role)

Overview

This is a project-based/temporary Accounts Payable Specialist position with an anticipated duration of 5+ months. The role supports the Accounting, Finance, and Project Accounting teams by processing supplier invoices and payments, maintaining supplier records, and collaborating with internal teams to resolve discrepancies. The position is available on-site or remote, provided the candidate resides in one of the following locations: Santa Fe, NM; Denver, CO; Las Vegas, NV; Houston, TX; Dallas, TX.

Applicants must be currently authorized to work in the United States on a full-time basis. Visa sponsorship is not available.

Responsibilities

• Receive, review, and process supplier invoices with accurate general ledger coding, cost centers, and project tasks.
• Perform 2- or 3-way match to purchase orders and receipts where applicable.
• Prepare and execute scheduled payment runs (ACH, check, wire, in-house check) with required approvals and maintain cash control documentation.
• Monitor and respond to inquiries from suppliers and employees across multiple accounts payable email addresses.
• Assist with supplier maintenance, including reviewing and approving supplier onboarding.
• Reconcile supplier statements and research and resolve any variances; assist with supplier refund check requests.
• Support month-end close activities including accruals for uninvoiced receipts/services, accounts payable aging review, and reconciliations.
• Partner with Purchasing and Operations teams to improve purchase order compliance and receipt timeliness.
• Create and maintain standard operating procedures, checklists, and training guides for submitters and approvers.
• Provide audit support for internal and external audits by pulling samples, compiling prepared by client (PBC) documents, and documenting controls.
• Identify and implement process improvements and automation in accounts payable workflows.
• Ensure compliance with policies and internal controls across all accounts payable transactions.
• Perform other duties as assigned.

Required Qualifications

• High school diploma or GED required; associate’s degree in Accounting, Finance, or related field preferred.
• Minimum of 2 years of high-volume accounts payable experience in a multi-entity or multi-location environment.
• Proficiency with ERP/accounts payable systems such as Workday, NetSuite, or SAP.
• Strong skills in Excel or Google Sheets including lookups, pivots, and filters.
• Knowledge of 3-way match, accruals, supplier master management, and 1099 basics.
• Strong attention to detail, accuracy, and ability to meet deadlines.
• Clear written and verbal communication skills with a service-oriented approach.
• Ability to prioritize and manage multiple queues, inboxes, and competing requests.
• Discretion in handling confidential financial and business information.
• Collaborative mindset and problem-solving skills.

Work Environment and Physical Demands

• Primarily operates in a standard office or remote work environment.
• Requires regular interaction with internal departments and external vendors.
• Fast-paced, deadline-driven setting requiring strong organization and multitasking.
• Prolonged periods of sitting and frequent use of computer, keyboard, and telephone.
• May involve repetitive hand and wrist movements related to data entry and document review.
• Occasional light lifting of office materials up to 10 pounds.
• Reasonable accommodations may be made for individuals with disabilities.

Work Schedule

• Monday through Friday, 9:00 AM to 5:00 PM.
• Occasional evening and weekend work may be required during month-end, quarter-end, or year-end close or payment cycles.

Compensation and Benefits

• Hourly rate range: $20.50 to $24.50, based on location and experience.
• Comprehensive benefits package for full-time employees including:
  • Medical insurance options (PPO and HDHP)
  • Dental and vision insurance
  • HSA, HRA, and FSA options
  • 401(k) retirement plan
  • Company-paid life insurance and disability coverage
  • Voluntary critical illness and life insurance policies
  • Employee assistance program
  • Paid parental leave (12 weeks)
  • Employee discounts on merchandise and cafes
  • Admission to company attractions for employees and guests

Location

Candidates must reside in one of the following markets to be eligible for this role: Santa Fe, NM; Denver, CO; Las Vegas, NV; Houston, TX; Dallas, TX.

Additional Information

• This position does not require supervisory responsibilities or travel.
• The job description is not exhaustive and duties may change with or without notice.
• The employer is an equal opportunity organization committed to a diverse and inclusive work environment.
• Employment decisions are based on business needs, job requirements, and individual qualifications without regard to protected characteristics under federal, state, or local law.