Accounts Payable Specialist (Remote)

Overview

This role manages financial reporting and accounting activities for a portfolio of residential and/or commercial properties. The position focuses on maintaining accurate financial records, supporting timely month-end close, and ensuring compliance with applicable accounting standards while partnering with Property Managers and corporate leadership.

Responsibilities

• Vendor setup: Add new vendors to the accounting system, collect and verify required documentation, and maintain complete and accurate vendor records.
• Weekly invoice release: Review, prepare, and release the weekly invoice payment run, ensuring invoices are approved and coded to the correct property and account.
• Manual checks: Post manual checks in the accounting system to ensure payments are recorded accurately and on time.
• Conservice support: Assist the Controller with Conservice (utility management and billing provider), including tracking utility bills, resolving discrepancies, and supporting property onboarding.
• Online utility payments: Process online utility payments for properties not yet onboarded with Conservice and track due dates to avoid late fees or service interruptions.

Requirements

• Professional accounts payable experience, including:
  • vendor setup
  • invoice processing
  • releasing payments
• Experience posting manual checks and recording payments in an accounting system or ERP.
• Experience paying vendor or utility bills through online payment portals.
• Strong attention to detail and organization; ability to manage recurring deadlines across many properties or accounts.
• Working proficiency in Excel or Google Sheets.
• Clear written communication and the ability to work independently with a remote team.

Preferred Qualifications

• Experience managing accounting activities across a portfolio of residential and/or commercial properties.

Compensation & Benefits

• Contractor Agreement – Payment in USD.
• Flexible hours and 100% remote work.

Location

• 100% remote work.