Accounts Payable Specialist

Overview

This Accounts Payable Specialist role is part of the global accounts payable team and focuses on two key areas: operational execution and process improvement delivery. Responsibilities span payment processing, vendor management, issue resolution, and supporting strategic AP initiatives through analysis, documentation, requirements gathering, and change management.

Responsibilities

Operational execution responsibilities include:

• Execute payment activities in accordance with SLAs and internal controls by performing required validation checks, ensuring accuracy prior to release, and investigating and resolving discrepancies as needed.
• Support vendor onboarding and maintenance activities, including reviewing and validating vendor data in Coupa and Oracle Fusion, responding to vendor inquiries, and supporting supplier enablement.
• Own AP issues end-to-end by collaborating with vendors, internal stakeholders, and offshore teams to drive timely resolution and escalate critical issues as needed.
• Ensure compliance with SOX controls by following maker-checker principles, performing fraud prevention validations (including vendor banking updates), and maintaining audit-ready documentation.
• Serve as primary escalation contact on complex or time-sensitive AP issues.
• Collaborate with the IT/Financial Applications team to monitor and resolve AP system errors and integration issues.
• Perform system and period-end close activities, including timely execution of AP close processes and reporting requirements.
• Investigate and resolve reconciling items by analyzing discrepancies and ensuring timely resolution of differences with relevant stakeholders.

Process improvement delivery responsibilities include:

• Identify and drive process improvement initiatives to enhance efficiency and controls, while maintaining accurate and up-to-date process documentation.
• Meet SLA and accuracy targets by maintaining high levels of performance, responsiveness, and operational reliability across all assigned activities.
• Provide support and analysis to other ad-hoc projects and initiatives as directed by the department manager.

Qualifications

• Bachelor’s Degree required (business or accounting background preferred)
• 5–7+ years of experience in finance or accounting function in a global organization
• Financial services industry experience preferred
• Experience working in a global, matrixed environment with offshore or shared service teams preferred
• Proven ability to perform in a high-volume, fast-paced environment, managing competing priorities and executing urgent, time-sensitive requests (including short turnaround items) with accuracy and strong control discipline
• Strong analytical and problem-solving skills with ability to understand the implications for the wider enterprise
• Experience using ERP packages (SAP, Oracle Fusion, Peoplesoft etc.)
• Experience being on a project team implementing new technology and/or enterprise-level process change
• Excellent organizational, planning, and overall time management skills; must be able to work on a variety of projects simultaneously and prioritize work
• Excellent communication and presentation skills with the ability to influence stakeholders at all levels
• Self-starter with the ability to work on own initiative
• Detail-oriented with a high degree of accuracy
• Proficient in Microsoft Office suite with strong Excel, PowerPoint, and Visio skills

Compensation & Benefits

• Anticipated base salary range: $115,000 - $130,000
• Total compensation may also include a discretionary performance-based bonus.
• Benefits offerings include:
  • Comprehensive Medical/Rx, Dental, and Vision plans
  • 401(k) program with company match
  • Flexible Savings Accounts (FSA)
  • Healthcare Savings Accounts (HSA) with company contribution
  • Basic and Voluntary Life Insurance
  • Long-Term Disability (LTD) and Short-Term Disability (STD) insurance
  • Employee Assistance Program (EAP)
  • Commuter Benefits plan for parking and transit
  • Access to a world-class medical advisory team
  • Mental health app that includes coaching, therapy, and psychiatry
  • Mindfulness and wellbeing app
  • Financial wellness benefit including access to a financial advisor
  • New parent leave
  • Reproductive and adoption assistance
  • Emergency backup care
  • Matching gift program
  • Education sponsorship program

Location

Location not specified.

Additional Information

There is no set deadline to apply. Applications will be accepted on an ongoing basis until the search is no longer active.