Accounts Payable Specialist

Overview

Contract position: Accounts Payable Specialist. This role processes invoices, maintains accurate financial records, and helps ensure vendors and suppliers are paid on time. Responsibilities include verifying invoice details, reconciling accounts, resolving discrepancies, and following internal controls and company policies in support of day-to-day accounting operations.

Responsibilities

• Review, verify, and process vendor invoices for accuracy, coding, approvals, and supporting documentation.
• Match invoices to purchase orders, receipts, and other required records.
• Prepare and process payments by check, ACH, wire transfer, or other approved payment methods.
• Maintain vendor files to ensure records are complete, accurate, and up to date.
• Research and resolve invoice discrepancies, payment issues, and vendor inquiries in a timely manner.
• Reconcile vendor statements and accounts payable balances.
• Monitor payment schedules to ensure timely payments and avoid late fees or duplicate payments.
• Assist with month-end closing activities, accruals, and accounts payable reporting.
• Support audits by providing documentation and maintaining organized records.
• Follow company policies, accounting procedures, and internal control requirements.

Requirements

• Associate degree in Accounting, Finance, Business, or a related field preferred; equivalent experience may be considered.
• 1–3 years of accounts payable, accounting, or bookkeeping experience preferred.
• Knowledge of basic accounting principles and accounts payable processes.
• Proficiency in Microsoft Excel and experience with accounting or ERP systems.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to manage deadlines, prioritize tasks, and handle confidential information professionally.
• Strong written and verbal communication skills.

Preferred Qualifications

• Associate degree in Accounting, Finance, Business, or a related field
• 1–3 years of accounts payable, accounting, or bookkeeping experience

Compensation & Benefits

Compensation for this role (and others) depends on factors including skill sets, experience and training, licensure and certification requirements, office location and other geographic considerations, and other business and organizational needs.

In geographies that require salary range disclosure, the employer believes the following salary range referenced above reasonably estimates base compensation for an individual hired into this position. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company’s retirement plan (or similar retirement benefits).

Location

For residents of Ontario, Canada only: to the extent the position for employment is not with the employer or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at the employer’s client.