Accounts Payable/Accounts Receivable Administrator

Overview

This role supports the organization's financial operations by managing accounts receivable and accounts payable processes. Responsibilities include ensuring accuracy, compliance, and timely resolution of transactions, performing bank reconciliations, processing payments, resolving disputes, supporting collections, managing escheatment activities, and maintaining ACH payment information. The position requires strong analytical, problem-solving, and organizational skills, along with proficiency in ERP systems and digital tools to enhance process efficiency and data accuracy.

This is a mostly remote position. The successful candidate must reside within a 125-mile radius of their assigned location. Candidates living within this radius of the downtown Manhattan office will be required to come onsite once a month.

Responsibilities

• Perform bank reconciliations and resolve discrepancies with attention to detail
• Handle credit card and ACH disputes and returns, including investigation and resolution
• Support accounts receivable process integrity, including payment application and collections for complex or escalated cases
• Assist with the escheatment process, including voiding outstanding checks, ensuring data accuracy in ERP and case management systems, and supporting due diligence and state reporting
• Conduct analytical reviews and variance analysis of accounts receivable transactions to identify discrepancies and trends
• Process daily case-related disbursements such as checks, wires, and ACH payments
• Enter voided check data, reissue payments, and manage cash availability files
• Collaborate with the Panel Relations team to create, monitor, and maintain arbitrators’ ACH payment details, handle related inquiries, and ensure timely updates
• Demonstrate continuous learning by seeking feedback and building new skills
• Perform additional tasks to support department and organizational objectives
• Utilize ERP systems and digital tools to streamline accounts receivable and accounts payable processes
• Attend on-site and virtual meetings and training sessions; maintain regular, reliable, and predictable attendance

Requirements

• Minimum of an associate’s degree in accounting
• 1-3 years of accounts payable and accounts receivable experience, or an equivalent combination of education and experience
• Experience with ERP/financial systems and intermediate Microsoft Excel skills preferred

Preferred Qualifications

• Bachelor’s degree in Accounting, Business, Finance, or related field preferred

Compensation & Benefits

Salary ranges based on location with quarterly incentive opportunities:

• Buffalo, NY | Atlanta, GA: $52,500 - $55,700
• Johnston, RI: $53,500 - $56,600
• Philadelphia, PA | Voorhees, NJ: $55,500 - $59,200
• Boston, MA | Washington, D.C.: $58,200 - $61,600
• New York, NY: $62,000 - $65,500

Eligible employees participate in a comprehensive benefits program including medical, dental, orthodontia, vision coverage, student loan repayment, 403(b) retirement plan with substantial company match, discounted pet insurance, and generous paid time off.

Location

This is a mostly remote position requiring residence within 125 miles of the assigned office location. Monthly onsite attendance is required for candidates within 125 miles of the downtown Manhattan office.

Equal Opportunity Statement

The employer is an equal opportunity employer and considers all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or veteran status in accordance with applicable federal, state, and local laws.