Accounts Receivable / Accounts Payable Specialist

Overview

This full-time remote Accounts Receivable / Accounts Payable Specialist role supports day-to-day accounting operations, ensuring incoming and outgoing financial transactions are processed accurately and on time.

Responsibilities cover vendor invoice processing, customer billing and collections, payments, reconciliations, and month-end support. The position is well-suited to a detail-oriented, organized professional comfortable with high transaction volumes and proactive discrepancy resolution.

Responsibilities

Accounts Payable (AP)

• Review, code, and process vendor invoices accurately and on time.
• Enter invoices into accounting systems such as QuickBooks, NetSuite, Xero, SAP, or similar platforms.
• Schedule and coordinate payments through ACH, wire transfers, checks, or online payment systems.
• Reconcile vendor statements and investigate discrepancies.
• Process employee reimbursements and corporate credit card transactions.
• Maintain accurate vendor records and supporting documentation.
• Ensure payments are completed according to agreed terms.

Accounts Receivable (AR)

• Generate and distribute customer invoices accurately and on schedule.
• Record customer payments and reconcile incoming transactions.
• Monitor AR aging reports and identify overdue accounts.
• Follow up professionally with customers regarding outstanding balances.
• Respond to billing questions and help resolve invoice disputes.
• Support collections and payment arrangements when required.
• Track deferred or unearned revenue balances where applicable.

Reconciliations & Month-End Support

• Reconcile AR and AP subledgers with the general ledger.
• Match cash receipts and disbursements against bank activity.
• Investigate and resolve reconciliation differences.
• Assist with month-end close and accrual-related activities.
• Prepare weekly cash collection and disbursement reports.
• Ensure financial transactions are properly recorded and supported.

Compliance & Documentation

• Maintain accurate vendor and customer records, including W-9s, contracts, and payment terms.
• Keep financial documentation organized and audit-ready.
• Follow established internal controls and accounting procedures.
• Support accounting practices aligned with GAAP/IFRS requirements.
• Assist finance leadership with audit and reporting requests.

Cross-Functional Coordination

• Coordinate with finance, sales, procurement, and operations teams to resolve billing and payment issues.
• Communicate professionally with vendors and customers.
• Investigate discrepancies and coordinate resolution across stakeholders.
• Help improve AR/AP workflows and documentation.
• Identify opportunities to reduce manual work and improve accounting efficiency.

Requirements

• 2+ years of experience in Accounts Receivable, Accounts Payable, bookkeeping, or accounting operations.
• Hands-on experience with accounting software such as:
  • QuickBooks
  • NetSuite
  • Xero
  • SAP
  • Similar accounting/ERP platforms
• Strong Excel or Google Sheets skills, including:
  • VLOOKUP
  • Pivot Tables
  • Reconciliation workflows
• Experience processing vendor invoices and payments.
• Experience generating customer invoices and following up on collections.
• Understanding of AR/AP reconciliation processes.
• Strong written and verbal English communication skills.
• Excellent attention to detail and organizational ability.
• Ability to work aligned with U.S. business hours.

Preferred Qualifications

• Multi-currency AR/AP experience.
• Experience with Bill.com, Tipalti, or similar AP/AR automation platforms.
• Familiarity with GAAP or IFRS accounting practices.
• Experience supporting month-end close.
• Experience in SaaS, professional services, real estate, manufacturing, or e-commerce.
• Experience supporting ERP migrations or accounting process improvements.

Compensation & Benefits

• Compensation details were not provided in the job description.

Location

• Remote — LATAM, Philippines, Pakistan, South Africa preferred
• Working hours: U.S. business hours

Interview Process

• Initial phone screen
• Video interview with recruiter
• Practical assessment — AP/AR reconciliation or aging report exercise
• Client interview
• Offer & onboarding