Accounts Receivable Specialist / Bookkeeper

Overview

A fast-growing digital PR and marketing firm specializing in personal branding, social media growth, and media placement is seeking a detail-oriented and proactive Bookkeeper. This role involves managing day-to-day accounting operations and ensuring financial accuracy across complex systems supporting multiple sales channels including Amazon, Shopify DTC, national retail accounts, 3PL partners, and internal systems.

Responsibilities

• Manage Accounts Payable (AP): process vendor invoices, ensure accurate expense coding, maintain vendor records including W9 collection and 1099 preparation, and evaluate AP automation tools.
• Manage Accounts Receivable (AR) and Retail Deduction Management: handle incoming payments, reconcile customer accounts, follow up on outstanding invoices, code and dispute retailer deductions and chargebacks, and reconcile broker commission accruals.
• Inventory and Cost of Goods Sold (COGS) Management: reconcile inventory across multiple platforms and partners, track COGS and inventory adjustments by SKU and channel, apply landed cost methodology, maintain FIFO inventory valuation, coordinate cycle counts and physical inventory, and maintain reserves for obsolescence and damaged goods.
• Reconcile Amazon and ecommerce transactions including settlements, fees, refunds, reimbursements, and subscription revenue.
• Reconcile invoices and costs from third-party logistics providers.
• Perform monthly bank and credit card reconciliations and maintain weekly cash position reports and cash flow forecasts.
• Prepare and complete monthly close processes in QuickBooks Online, including journal entries, accruals, and financial reporting.
• Manage multi-state sales tax compliance, including returns preparation, filing coordination, and reconciliation.
• Produce revenue, margin, and channel profitability reports, including SKU-level profitability and promotional ROI analysis.
• Account for returns, refunds, accruals, and maintain audit-ready books.
• Support outside CPA during tax preparation and annual reviews.
• Prepare for potential payroll onboarding and management.

Requirements

• 5+ years of full charge bookkeeping or staff accounting experience, or 3+ years with explicit consumer packaged goods (CPG) and multi-retailer wholesale experience.
• Direct experience with big box retail accounting including deduction coding, dispute filing, and retailer portal reconciliation.
• Inventory accounting experience in a physical goods environment, including landed cost allocation, FIFO valuation, and multi-location reconciliation.
• Mastery and certification in QuickBooks Online.
• Proficiency with multi-state sales tax platforms such as Avalara or TaxJar.
• Familiarity with Amazon Seller Central, Shopify, and ecommerce tools.
• Experience with 3PL warehouse management systems like ShipHero.
• Working knowledge of standard EDI transaction sets (810, 850, 856, 812, 820).
• Advanced skills in Excel and Google Sheets.
• Strong attention to detail and ability to work independently.

Preferred Qualifications

• Experience in CPG or pet wellness brands.
• Familiarity with scaling startups.
• Experience with multi-channel revenue streams (Amazon, DTC, Wholesale).
• Experience implementing ecommerce reconciliation tools (e.g., A2X, Link My Books).
• Experience migrating inventory accounting from manual tracking to systems.
• Familiarity with Recharge, Returnly, and Klaviyo.
• Experience with AP automation platforms (Bill.com, Ramp).
• Experience supporting investor diligence, lines of credit, or M&A transactions.
• Experience running payroll through platforms like Gusto, Rippling, or ADP.
• Accounting degree, CPA, or active CPA candidacy.

Compensation & Benefits

• Work from home

Location

• Remote