Administrative Accounting Assistant

Overview

The Administrative Accounting Assistant provides clerical, administrative, and accounting support to the Accounting Department in a manufacturing environment. This role includes managing outgoing mail, maintaining accurate cost information in the Epicor ERP system, preparing financial reports, and assisting with accounts receivable activities.

Responsibilities

• Use Microsoft Excel for accounting functions, including formulas, data analysis, and spreadsheet management.
• Prepare, process, and meter outgoing mail and packages daily to ensure timely delivery.
• Maintain organized records and documentation to support audit and reporting requirements.
• Provide general clerical support to the Accounting Department, including filing and data entry.
• Assist with daily customer invoicing activities as assigned to ensure accuracy and timeliness.
• Perform raw material cost reviews and updates within the Epicor system to reflect current data.
• Process transfer part cost changes as needed to support manufacturing and inventory accuracy.
• Support monthly rebate reporting and data compilation to facilitate financial analysis.
• Prepare annual 1099 forms and assist with electronic submission processes to ensure compliance.
• Assist in preparing customer Certificate of Origin documentation for international shipments.
• Support the accounting team with special projects, reports, and ad hoc requests.
• Assist in preparing documentation for customer chargeback disputes, ensuring accuracy and completeness.
• Compile and organize supporting documentation for customer and internal requests efficiently.
• Maintain accuracy and confidentiality of all financial and customer data.
• Perform other duties as assigned by management to support departmental needs.
• Sit, stand, and work at a computer for extended periods; perform repetitive keyboarding and data entry tasks with precision and efficiency.

Requirements

• High school diploma or GED required.
• Proficient in Microsoft Excel, including accounting functions, formulas, spreadsheets, and data analysis.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality of sensitive information.

Preferred Qualifications

• Associate degree in Business, Accounting, or a related field.
• Prior experience in accounting, bookkeeping, or administrative roles.
• Experience working with ERP systems, preferably Epicor.
• Knowledge of invoicing, reporting, and accounts receivable processes.

Compensation & Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Company-Paid Life Insurance
• Company-Paid Short-Term Disability
• Long-Term Disability Insurance
• 401(k) Retirement Plan with Company Match
• Paid Holidays
• Paid Time Off (PTO)

Equal Opportunity

The employer is an Equal Opportunity Employer and provides employment consideration without regard to race, color, religion, sex, national origin, age, disability, or any other protected status, in accordance with applicable laws.