Overview
An organization is seeking a detail-oriented and organized Bookkeeper and Administrative Assistant to support financial data management and daily business operations. This role reports directly to management and collaborates with staff to ensure smooth office functioning.
Responsibilities
Bookkeeping & Accounting
- Process, verify, and reconcile vendor invoices; issue payments.
- Manage customer invoicing and collections.
- Record daily transactions and process bank deposits.
- Reconcile bank and credit card statements.
- Maintain an accurate general ledger and generate financial statements such as balance sheets and income statements.
- Calculate and record employee wages, deductions, and tax withholdings for payroll processing.
- Maintain organized financial files and assist with annual audits and tax preparation.
Administrative Support
- Answer incoming phone calls and manage the main office email.
- Direct inquiries to appropriate team members.
- Manage executive calendars, schedule team meetings, and coordinate facility or conference room bookings.
- Maintain physical and digital filing systems.
- Monitor and reorder office supplies as needed.
- Assist senior leadership with clerical tasks, special projects, and vendor communications.
Qualifications
- 1-3+ years of combined experience in bookkeeping, accounting, or administrative support.
- Proficiency with ERP systems for managing company information and business transactions; experience with EPICOR is a plus.
- Strong skills in Microsoft Office Suite, especially Excel.
- Excellent numeracy skills with high accuracy and attention to detail.
- Strong organizational skills with the ability to multitask in a fast-paced environment.
- Effective verbal and written communication skills in English.
Compensation & Benefits
- Competitive salary
- 401(k) plan with matching
- Health, dental, and vision insurance
- Paid time off
Location
This is a remote position based in Cary, IL.