AP & AR Associate

Overview

This role involves supporting Accounts Receivable (AR) and Accounts Payable (AP) functions within a private aviation services organization. The position reports to the Senior Manager of AP Shared Services and is remote.

Responsibilities

Accounts Receivable (70%)

• Manage the AR mailbox, responding to inquiries within one hour.
• Generate and distribute customer invoices and credit memos to brokers.
• Record daily incoming wire payments and process credit card payments.
• Review and post Federal Excise Tax (FET) bills and accurately apply customer payments in NetSuite.
• Distribute AR Aging statements to brokers to ensure timely payments.
• Complete month-end tasks and support internal and external audits for Shared Services.

Accounts Payable (30%)

• Assist in monitoring the AP mailbox and provide backup coverage for other AP roles.
• Ensure invoices and credit memos are accurately coded, approved, and entered daily.
• Perform 2-way matching of invoices with purchase orders in NetSuite.
• Communicate with vendors to resolve invoice discrepancies or statement issues.
• Support Shared Services audits and execute special projects or additional duties as assigned.

Qualifications

• Minimum 2-3 years of experience in accounts payable, accounts receivable, or related accounting functions.
• Working knowledge of Oracle/NetSuite; experience with Concur is a plus.
• Familiarity with flight database systems is advantageous.
• Experience in the aviation industry and/or multinational companies is a plus.
• Strong Microsoft Excel skills.
• Excellent verbal and written communication skills.
• Detail-oriented, highly organized, self-motivated, and curious.
• Ability to work effectively in a team environment.

Compensation & Benefits

• Hourly wage range: $20.72 to $24.38, based on experience and qualifications.
• Eligibility for a discretionary annual incentive program of 6% based on individual and organizational performance.
• Tuition reimbursement.
• Competitive 401(k) plan.
• Comprehensive medical, dental, and vision insurance.
• Access to mental health and wellness counseling.
• Financial planning assistance.
• Additional programs supporting overall well-being.

Location

• Remote position.

Application Deadline

• Applications close on June 1, 2026, at 12:00 PM ET. If extended, updates will be provided accordingly.