AP & Employee Expense Specialist

Overview

This role is for an AP & Employee Expense Specialist responsible for managing accounts payable and employee expense programs. The position involves working with platforms such as Zip (AP) and Navan (T&E) to ensure accuracy, timeliness, and analytical insight in financial operations.

The role is open to candidates based in various U.S. hubs including Austin, Chicago, Denver, Los Angeles/Orange County, New York, San Diego, San Francisco/Bay Area, and Seattle, with a preference for those in Eastern or Central time zones to support team collaboration.

Responsibilities

• Manage the AP inbox in Zip daily, assessing all flagged invoices within one week with documented rationale
• Own the weekly payment run, wallet funding analysis, and payment readiness reviews; identify and propose fixes for persistent vendor patterns
• Monitor and clear the Navan flagged transaction queue daily; maintain standardized response templates and upload weekly activity to NetSuite
• Prepare monthly T&E flag trend analysis including month-over-month data, root cause hypotheses, and concrete recommendations
• Manage the physical card program using a three-strikes compliance framework; draft corrective action communications for managerial review
• Prepare AP aging reports, Navan reconciliation, T&E accruals, and international reclassifications at month-end close
• Attend weekly Procurement/AP and monthly Cash/AP meetings with prepared agendas; proactively follow through on action items
• Manage communication channels related to accounts payable and expense reports, responding within 48 hours

Requirements

• Minimum 3 years of experience in accounts payable, expense management, or related finance operations roles
• Working knowledge of domestic and international payment methods, currency structures, and common processing errors
• Experience with procure-to-pay and travel & expense platforms (Zip and Navan); experience with NetSuite is a strong plus
• Strong analytical skills and proactive communication style, able to present issues with context and recommendations
• Ability to manage a consistent weekly workflow independently and follow through without reminders

Preferred Qualifications

• Familiarity with general ledger coding, accruals, or month-end close processes
• Experience in a high-growth or SOX-adjacent environment

Compensation & Benefits

• Total target cash compensation (TTCC) ranges from $115,500 to $156,500 USD, including base and variable compensation (bonus or commissions depending on role and level)
• Eligibility for equity consideration
• Benefits include comprehensive medical, vision, and dental coverage; mental wellness benefits; generous vacation policy and additional company holidays; enhanced parental leave; volunteer time off
• Additional U.S. benefits include pre-tax benefits such as 401(k), wellness benefits, and holiday breaks

Location

Candidates may be based in any of the following U.S. hubs: Austin, Chicago, Denver, Los Angeles/Orange County, New York, San Diego, San Francisco/Bay Area, and Seattle. Preference is given to candidates in Eastern or Central time zones to facilitate team collaboration.