A/P Specialist

Overview

The Accounts Payable Specialist is responsible for managing and processing financial obligations to ensure vendors and suppliers are paid accurately and on time. This role is essential to maintaining the financial health and integrity of the organization.

Responsibilities

• Process accounts payable for vendor invoices across all departments.
• Match purchase orders (POs) or packing slips received from the purchasing department when applicable.
• Enter invoices into accounts payable with thorough documentation and ensure payments are made by due dates.
• Collaborate with vendors to resolve invoice-related issues.
• Prepare weekly reports summarizing due invoices and obtain approval from the Account Director for payment processing.
• Handle recurring monthly invoices such as rents, leases, and loans.
• Process patient refund checks on a weekly basis.
• Deliver quality work within deadlines, with or without direct supervision.
• Maintain professional interactions with employees, patients, and vendors.
• Maintain regular, reliable, and punctual attendance according to company policies and departmental schedules.
• Perform other related duties as required.

Requirements

Minimum Qualifications

• Bachelor's degree in accounting or finance, or four to ten years of related experience and/or training; or an equivalent combination of education and experience.

Skills and Abilities

• Ability to manage multiple projects and details simultaneously.
• Self-directed with tact, diplomacy, and a clear, courteous, and professional manner when dealing with internal and external customers.
• High energy level and ability to work well under pressure.
• Strong organizational skills with excellent oral and written communication abilities.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret technical instructions in mathematical or diagram form and handle abstract and concrete variables with great attention to detail.
• Proficiency with mathematical concepts such as probability, statistical inference, geometry, trigonometry, fractions, percentages, ratios, and proportions.
• Strong experience with business software, including mid-market accounting systems and Microsoft Office products such as Excel and Word.

Physical Requirements

• Ability to sit for extended periods and use a computer and telephone extensively.
• Visual acuity sufficient for reading information on screens and paper.
• Adequate hearing to understand inquiries and conversations.
• Capability to perform repetitive movements such as typing, mouse clicking, and headset usage.
• Mobility to move around the office to retrieve files, interact with colleagues, or attend meetings.
• May need to go up and down stairs.